ASSOCIATION NEWSLETTER FOR THE WEEK 14/2014

This is AYY’s association newsletter for the week 14/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

You only have a few days left to submit the operating grant applications! The form will close at 11.59pm on Monday, 31 March. If you have any problems or if you do not have all the necessary papers, please contact the organisation specialist(jarjestoasiat@ayy.fi) immediately! We can agree on matters in advance, late or incomplete applications without a notice will lead to a reduced grant.

 CONTENT OF THE NEWSLETTER

1. The submitting of association notices and the application period for the operating grant to end on Monday, 31 March

2. Respond to the association facility survey

3. Earn money for your association by selling tickets to ice hockey game

 

1. THE SUBMITTING OF ASSOCIATION NOTICES AND THE APPLICATION PERIOD FOR THE OPERATING GRANT TO END ON MONDAY, 31 MARCH

The submitting of AYY’s association notices and the application period for the operating grant will end within a week on Monday, 31 March at 11.59pm. The application form can be found at:

https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/. If you have any problems with the form or the application process, if the financial statement of your association is not completed in a timely manner, for example, please contact the organisation specialist (jarjestoasiat@ayy.fi, kati.penttinen@ayy.fi or 050 520 9442). Late applications or unexplained incomplete applications will result in a significant reduction of the allocated amount.

All associations approved in the first list of AYY’s association register may apply for the operating grant. All associations in the list, however, must fill out the association notice. If the association notice is not submitted in two consecutive years, the association may be removed from AYY’s association register.

Please fill out the application carefully and reserve enough time to do it. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts allocated in the previous years.

Please remember that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi.

 

2. RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

3. EARN MONEY FOR YOUR ASSOCIATION BY SELLING TICKETS TO ICE HOCKEY GAME

Finnish Ice Hockey Association offers student organisations the opportunity to earn money by selling student campaign tickets to Euro Hockey Tour Finland-Russia game played at Hartwall Arena on 1 May. May Day is traditionally the students’ festive period. Now you have the opportunity to end your May Day in a sporty and entertaining atmosphere at the last home match of Leijonat before the World Championships in the spring.

Now you have the opportunity to buy tickets at the price of €15/pc (normal price of category C tickets purchased from Lippupiste cost €23.50 (€20 + Lippupiste fee €3.5). Tickets can be sold at the price of €20/pc, for example, when associations make profit and students still get their tickets at lower prices. There are a total of 100 tickets that can be sold at this reduced price. A single organisation can request less tickets or all of them. You do not have to buy tickets in advance: you only pay for the sold ones and you can return unsold tickets. In addition, we offer 50 Leijonat overall badges to speed up your sales.

If you are interested, please contact Event Coordinator Petteri Hietanen (petteri.hietanen@finhockey.fi, tel. 040 596 9660) as soon as possible. Tickets and overall badges are delivered to a provided address. You can sell tickets until 15 Apr, after which you pay for the sold tickets and unsold tickets will be returned to the general sale.

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

ASSOCIATION NEWSLETTER FOR THE WEEK 12/2014 

This is AYY’s association newsletter for the week 12/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The application period for the operating grant and the submitting of association notices has begun. You can fill out the application or the association notice until the end of March. Also remember to make the Otax account admin report!

CONTENT OF THE NEWSLETTER

1. Application period for the operating grant and the submitting of association notices has begun

2. wappu.fi site is looking for events

3. Second application round of TTE-Fund in 2014 is open!

4. Otax account admin reports must be submitted by 29 March

 

1. APPLICATION PERIOD FOR THE OPERATING GRANT AND THE SUBMITTING OF ASSOCIATION NOTICES HAS BEGUN

The submitting of AYY’s association notices and the application period for the operating grant has begun. The form can be filled out at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/ . The form will close at 11.59pm on 31 March. All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You can have a look at the form from the previous year: /wp-content/uploads/Avustushakulomake-2013.pdf (opens as PDF file).

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

 

2. WAPPU.FI SITE IS LOOKING FOR EVENTS

May Day is approaching and traditionally the wappu.fi site has been opened. The site gathers together all May Day related events within our community, so that it is as easy as possible to find interesting events and participate in them.

This is an invitation to you: please add your association’s events to the site. Even if the details of your event have not been confirmed yet, please add at least a dummy, so that everyone can take down the date. Event information can be easily updated later after you have registered your user name and password when creating the event. Events will not appear immediately in the calendar but will be added there as soon as possible.

So please add your event during next week (week 12): the site will be advertised on the following week.

If the site does not work or if you have any questions, you can contact administrators via e-mail: webmaster@ayy.fi

 

3. SECOND APPLICATION ROUND OF TTE-FUND IN 2014 IS OPEN!

The second application round of TTE-Fund in 2014 is open! The fund may grant financial aid for all AYY members and the association within it. TTE-Fund supports visible activities that reach for the stars and make other people excited.

You can apply for grants from TTE-Fund in two ways: through the application rounds arranged approximately three times a year and through the continuous application period which is open during the academic terms. During the continuous application period, you can apply for the grants with the maximum of €1,000, whereas the amount of project grants during the actual application rounds is not limited.

Second application round of 2014 will end on Sunday, 23 March 2014, at 11.59pm. Instructions for the application and its attachments are available on the website of the fund at http://tter.ayy.fi/. The grant can be applied for with an online form which is available at: https://lomake.ayy.fi/tter/hakulomake/

Deadlines for the application rounds of year 2014 and other additional information is available on TTE-Fund’s website at http://tter.ayy.fi/. Also check out the facebook site at www.facebook.com/tterahasto.

 

4. OTAX ACCOUNT ADMIN REPORTS MUST BE SUBMITTED BY 29 MARCH

Deadline for Otax account admin report is 29 March. Accounts without reported admin will be locked on 1 Apr and sites disabled at the end of April.

Please update your PHP-applications to the latest versions and then fill in the admin report form. Please remember to mention which applications and versions you have. Clean up unnecessary keys from .ssh/authorized_keys.

You can submit the report at http://yhdistykset.ayy.fi/yllapitajailmoitus/ – Leave your report in time and fill it in carefully.

Other notes about Otax:

• phpMyAdmin will answer from ayy.fi connections only, ./:80/phpmyadmin/. Use SSH tunneling and provided phpMyAdmin instead of running your own version of it.
• If your site needs htaccess rewrites, please contact us and we’ll add AllowOverride FileInfo to vhost configuration.
• We are testing Python-support with mod_wsgi. If you want to run WSGI compatible Python applications in Otax, please contact tietotekniikka@ayy.fi.

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (kati.penttinen@ayy.fi, tel: 050 520 9442).

ASSOCIATION NEWSLETTER FOR THE WEEK 11/2014

This is AYY’s association newsletter for the week 11/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The numbering of the association newsletter has changed to correspond with the number of the week starting on Monday. Don’t be confused by this sudden change.

The application period for the operating grant and the submitting of association notices has begun. You can fill out the application or the association notice until the end of March. Also remember to make the Otax account admin report!

 

CONTENT OF THE NEWSLETTER

 1. Application period for the operating grant and the submitting of association notices has begun

2. Otax account admin reports must be submitted by 29 March

3. Second application round of TTE-Fund in 2014 is open!

4. Sign up for Smökki’s kitchen training

5. Lost property stored at Otaniemi Service Point to be disposed of on 17 March

6. Selling of junk bike collection in Teekkari Village

 

1. Application period for the operating grant and the submitting of association notices has begun

The submitting of AYY’s association notices and the application period for the operating grant has begun. The form can be filled out at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/ . The form will close at 11.59pm on 31 March. All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You can have a look at the form from the previous year: /wp-content/uploads/Avustushakulomake-2013.pdf (opens as PDF file).

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

 

2. Otax account admin reports must be submitted by 29 March

Deadline for Otax account admin report is 29 March. Accounts without reported admin will be locked on 1 Apr and sites disabled at the end of April.

Please update your PHP-applications to the latest versions and then fill in the admin report form. Please remember to mention which applications and versions you have. Clean up unnecessary keys from .ssh/authorized_keys.

You can submit the report at http://yhdistykset.ayy.fi/yllapitajailmoitus/ – Leave your report in time and fill it in carefully.

Other notes about Otax:

• phpMyAdmin will answer from ayy.fi connections only, ./:80/phpmyadmin/. Use SSH tunneling and provided phpMyAdmin instead of running your own version of it.
• If your site needs htaccess rewrites, please contact us and we’ll add AllowOverride FileInfo to vhost configuration.
• We are testing Python-support with mod_wsgi. If you want to run WSGI compatible Python applications in Otax, please contact tietotekniikka@ayy.fi.

3. Second application round of TTE-Fund in 2014 is open!

The second application round of TTE-Fund in 2014 is open! The fund may grant financial aid for all AYY members and the association within it. TTE-Fund supports visible activities that reach for the stars and make other people excited.

You can apply for grants from TTE-Fund in two ways: through the application rounds arranged approximately three times a year and through the continuous application period which is open during the academic terms. During the continuous application period, you can apply for the grants with the maximum of €1,000, whereas the amount of project grants during the actual application rounds is not limited.

Second application round of 2014 will end on Sunday, 23 March 2014, at 11.59pm. Instructions for the application and its attachments are available on the website of the fund at http://tter.ayy.fi/. The grant can be applied for with an online form which is available at: https://lomake.ayy.fi/tter/hakulomake/

Deadlines for the application rounds of year 2014 and other additional information is available on TTE-Fund’s website at http://tter.ayy.fi/. Also check out the facebook site at www.facebook.com/tterahasto.

 

4. Sign up for Smökki’s kitchen training

Would you or your association like to organise a mega party at Smökki and take care of catering by yourself? Are you not familiar with how to use a catering kitchen?

There is a solution to your problems: Smökki’s kitchen training.

Two training sessions will be organised in the spring: Monday, 24 Mar and Monday, 31 Mar, from 4pm onwards in Smökki’s kitchen. As there has been a demand for training sessions and we want to share knowledge evenly to different parties, we have to limit the number of participants, so that only one person from each guild or association may participate in the training session. Both training sessions may include 15-20 participants.

Please sign up by 11.45pm on Wed, 19 Mar 2014 at  https://lomake.ayy.fi/hallinto/ilmoittautuminen-servin-mokin-keittiokoulutukseen/

We will confirm the course registration via e-mail.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

5. Lost property stored at Otaniemi Service Point to be disposed of on 17 March

Have you lost something? Otaniemi Service Point has stored lost property saved from various events (mainly organised in Otaniemi). Lost property includes coats, backpacks, overalls, tailcoat, gloves, woolly hats, song books, car keys, etc.

Uncollected lost property, which is currently stored, will be disposed of on Monday, 17 Mar 2014. Please come and pick up your property immediately.

On Monday, 17 March, useful goods will be delivered to Otaniemi Recycling Centre and valuable goods (car keys, jewellery, etc.) will be delivered to Espoo Police Station. Dirty and broken goods will be placed in the bin.

In the future, you can inquire lost property from Otaniemi Service Point for two weeks after the event in question.

 

6. Selling of junk bike collection in Teekkari Village

Usable bikes collected in the junk bike collection in November will be sold in March. The selling will take place at Jämeräntaival 6 next to the place where the bikes are stored now. Bikes cannot be reserved in advance, so be fast. Prices range from EUR 20 to EUR 40, depending on the condition and features of bikes. Please remember to bring cash with you. Now is a good time to make great bike deals at the beginning of the cycling season. Unsold bikes will be donated to charity and sent to Tanzania!

 

Selling times are:

Tuesday 11 Mar, from 5.30pm to 7pm

Thursday 13 Mar, from 10am to 12noon

Sunday 16 Mar from 12noon to 2pm

 

BR,

Village Senate 2014

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).