It is now possible to draft rental agreements remotely: the rental agreement can be sent to the resident via e-mail. In this case, a personally signed rental agreement must be resubmitted to AYY’s Housing Office by mail (Address: Housing Office/AYY, PL 69, 02150 Espoo) or as a scanned e-mail attachment in PDF format.

The rental agreement must be signed before the keys are handed over to the resident and the housing can begin. The rental agreement may still be signed personally at AYY’s Housing Office in Otaniemi.

Family housing rental agreements must include the signatures of both persons moving to the apartment. If the partner moving to the family apartment is not AYY’s member, the copy of the partner’s identification or birth certificate must be submitted together with the signed rental agreement. In this way, AYY can ensure that the family apartment has been applied for based on relevant grounds.

The applicant submits the rental agreement to AYY by mail or e-mail at their own risk. AYY is not responsible for any delay in the processing of rental agreements which are sent to the wrong address.

More specific instructions are available on AYY’s website in the rental agreement section.

Contact information of AYY’s Housing Office.

Further information:
Housing Specialist Jaakko Koivula (firstname.surname@ayy.fi, tel. 055 520 9444)

Returning and handing over the keys to all housing locations of Aalto University Student Union in Helsinki has been transferred to Töölö Service Point (Runeberginkatu 14-16). Töölö Service Point is open on Mon-Thu between 10.30am–2.30pm.

Keys can be returned directly to the service point. When the service point is closed, the keys can be returned to the caretaker at the information desk of the School of Economics. If the keys are returned to the caretaker, they must be enclosed in an envelope and include the person’s name and accurate information about the apartment for which the keys belong. The letter must be addressed to AYY’s Töölö Service Point. The keys must always be returned by 12noon on the first working day following the expiry date of the rental agreement.

Keys can be collected from the service point during its opening hours. You will need your identification and a signed rental agreement. If the rental agreement begins or ends on Friday, you must agree in advance with AYY’s Housing Office about the collection or returning of the keys.

The recommended way to change the keys is to do it directly with the previous resident. Instructions and the required forms for changing the keys with the previous resident are available at AYY’s Housing Office (contact information).

Keys to all housing locations in Espoo (Otaniemi and Leppävaara) will be handled as previously through AYY’s Housing Office (Otakaari 11).

NB: It is possible to prepare rental agreements remotely from now on (further information here).

Contact information of Töölö Service Point.

Further information:
Housing Specialist Jaakko Koivula (firstname.surname@ayy.fi, tel. 055 520 9444)

AYY’s Töölö Housing Office has been closed since 27 Jan. The independent branch was closed because the number of customers in Töölö Housing Office has been constantly low and almost all housing services are also available for members as remote services, such as electronic forms.

Currently, Töölö does not provide any housing services. All housing issues are handled through Otaniemi Housing Office for now.

However, housing services in Töölö will not be completely discontinued as they will be transferred to operate partly in connection with Töölö Service Point. It is still possible to collect and return apartment keys to the service point. In order to collect the keys, the resident needs a signed rental agreement and the proof of identity as usual. In addition, Töölö Service Point gives advice for simple housing-related questions.

Housing advice and key services will be relaunched at Töölö Service Point as quickly as possible and the members will be informed about this separately. Until then, all housing services are handled at Otaniemi Housing Office.

More profound advice and answers to all housing-related questions will continue to be provided at Otaniemi Housing Office, either by email at asuntotoimisto@ayy.fi or by telephone (see the address and contact information here). Online and email services function as previously.

Additional questions may be presented to Housing Specialist Jaakko Koivula (etunimi.sukunimi@ayy.fi, 050 520 9444) and AYY Board Member in charge of housing affairs Lauri Ikonen (etunimi.sukunimi@ayy.fi 050 520 9416).

The actual transfer of the operations of Töölö Housing Service to Otaniemi increases AYY’s opportunities to provide effective, reliable and fast service in all housing issues. AYY members can see this as high-quality and equal service, regardless of whether they live in Helsinki or Espoo.

Answer and win a free sauna-shift!

Village Senate has organized a living satisfaction survey for all AYY members living in the Teekkari Village. Tell us what you think living in Teekkari Village is like, how well AYY serves your housing needs and if pizza-advers and Qpark are good or bad things. Answering the survey takes 5-10 minutes. By participating in the survey, you also have a chance to win a free sauna-shift for the rest of the year 2012! The survey is open through february.

Answer the survey here.

AYY is putting effort in improving student housing and housing services in the near future. The goal of AYY is to become the best student housing provider in Finland by 2016. But to accomplish that, we need Your help in deciding on what to concentrate on.

In the Housing vision group you will take part in mapping the general state of housing services now, generating new ideas about what new services are needed and prioritizing the implementation of improvements. Housing vision group is meant as a way for students, tenants and other laymen generally interested in AYY housing to participate in the housing services overhaul.

Housing Vision -group will be composed of a maximum of 8-10 members. Members are chosen from those who apply by considering group’s general versatility and representativeness. The group will start it’s work in November and gather about once a week. The aim of the group is to have a general and comprehensive report about the desired improvements in housing services ready by the end of December 2011.

Examples of the issues addressed in the Vision Group:

• Electronical housing services: Which services should be offered on the internets?
• Tenant democracy: How can tenants affect what happens in housing? Decisions about renovations, common areas, etc.
• Construction: Should we build more? Where? How?
• Environmental issues: recycling, energy and waste issues.
• Personal guidance: Open hours in housing offices, when, what services should be offered “live”?

More information from and questions to
Kalle-Heikki Koskinen (Member of the Executive Board, Housing and Services, tel. 050 520 9416) and
Jaakko Koivula (Housing Specialist, tel. 050 520 9444).

Apply to the Housing vision group by e-mailing to Jaakko (jaakko.koivula@ayy.fi). Tell a bit about yourself and why you would want to participate in the group. Deadline for applications is Friday 28.10. Members are chosen and the choices announced by Friday 4.11.