This is AYY’s association newsletter 6/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe.

May Day is approaching and therefore this newsletter includes plenty of May Day information about Crazy John, badge sales, sitsi contest and Äpy deals. Wappu.fi site is open again. You can add your association’s May Day events to the calendar on the website.

Content of the newsletter

1. Badge sales on Monday 15 Apr and Thursday 25 Apr
2. Crazy John checkpoints
3. AYY Shop to open – associations have the opportunity to have their own items for sale
4. Sitsi contest on Saturday, 27 Apr
5. Make your own Äpy deal at diili.apy.fi
6. Remember to report your association events for AYY’s pocket calendar 2013-2014
7. Intensive yoga courses at Polijazz

1. BADGE SALES ON MONDAY 15 APR AND THURSDAY 25 APR  

May Day is gradually approaching and it is the best time to earn some extra funds for your association. Teekkari Section will arrange badge sales in front of Hall M on Monday, 15 Apr and in connection with Akateeminen Wartti on Thursday, 25 Apr. In the event, we sell your badges at the prices that you have determined. All income from the event comes directly to you (-5 % to cover cash flow costs and losses) and you will naturally get back all the unsold badges. The maximum number of badges is 50. The maximum number for guild badges and other popular badges is 100.

Your share in all of this is as simple as Äpy sales.

• Fill out the form below: https://lomake.ayy.fi/teekkarijaosto/merkkimyynti-badge-sales/
• Arrive at Lämppäri (Lämpömiehenkuja 2) and head to Valtakunta, where you return the form that you have filled in (http://www.tinyurl.com/merkkimyynti) and deliver badges for sale (separate different ones) in a cardboard box available in the room.

Badges delivered before 13 Apr will be sold on 15 Apr. The official DL is 19 Apr, so badges delivered before that and those left from the previous sales will be sold on 25 Apr. You will get your badges back when the persons in charge of badge sales recovers from May Day celebrations.

Please note that there is also possibilty to bring your badges to the AYY central office (Lämpömiehenkuja 2) on Sunday 14.4. from 3pm to 6pm. The doors are locked so call +358 503011931 (Kim Kavander) or +358 407276021 (Juha Jokela) and we come to open the door.

Income from badge sales are paid by bank transfer to the association’s account. In other words, a private person’s badges cannot be sold. Due to the system used by AYY, the account provided by the association must be an account of the association and not a private person’s account.

2. CRAZY JOHN CHECKPOINTS

May Day will be here surprisingly soon and the traditional long-awaited Crazy John event is also approaching! At the event, teams of 4-10 people go around Otaniemi, performing a series of checkpoints and competing for the title of ”the craziest bunch of engineering students”. The question is: would your association like to arrange a checkpoint for the event?

If you are interested and would like to organise a checkpoint in Otaniemi and have a great time at the same time, please register in here by Friday, 19 Apr. If your association does not have a club room and you would like to arrange a checkpoint indoors, please contact us as soon as possible, and we will try to provide the necessary facilities.

Revision: What, where, when?

• Time: 29 Apr 2013, 10pm-1am, after the opening shot of the night prank
• Location: Around Otaniemi
• Concept: Groups of friends tour checkpoints in Otaniemi battling for the title of ”the craziest bunch of engineering students”. The winner will be published in the declaration of May Day celebrations.

As a bonus, we offer one free rental of Otaranta rooftop sauna in the next summer or autumn for the association which arranges the best checkpoint! For further information, please contact Teekkari Culture Directors (juha.jokela@ayy.fi and kim.kavander@ayy.fi). Registered associations will receive further information later.

3. AYY SHOP TO OPEN SOON – ASSOCIATIONS HAVE THE OPPORTUNITY TO HAVE THEIR OWN ITEMS FOR SALE

AYY’s new online store AYY Shop will open in the second half of April. Associations operating within AYY have the opportunity to have their own products for sale in the new online store.

Read the entire newsletter for associations at ayy.fi. (in Finnish)

4. SITSI CONTEST AT ALVARI SQUARE ON SATURDAY, 27 APR

On May Day week’s Saturday, 27 Apr, the sitsi contest fills the Alvari Square! In this traditional  celebration, you have the freedom to let your imagination run wild and execute your wildest fantasies. Will your team have the best idea, atmosphere and implementation this May Day? Who will raise the concept of sitsit to a new dimension? To harness the unlimited potential of your academic feast, please proceed as follows:

1. Gather a group of enthusiastic participants
2. Create a marvelous feast with a theme, setting and catering
3. Register your team for the competition by Wednesday, 24 Apr, 11.59pm here
4. Implementation at Alvari Square on Satuday, 27 Apr, from 2pm onwards!

A prestigious jury will elect both the winners and teams that receive an honorable mention. The awards ceremony will take place in the declaration of May Day celebrations on 30 Apr.

Please remember – the most important part of this contest is a good atmosphere and that Alvari is left tidy.

5. MAKE YOUR OWN ÄPY DEAL AT DIILI.APY.FI

Have you dreamed of making the Äpy deal, as a member of Athene would dream of a new Apple product or a chemist student of a larger fermentor? Well, of course you have!

The wait is over, as Äpy’s deal machine is now here. Take your first steps towards Äpy millions and navigate to diili.apy.fi to tailor a suitable deal for yourself or your group of friends. Have a nice trip!

Please keep in mind that you can sign or make your deal at Äpy service point already from this date onwards every Tuesday and Thursday in the main building at 10am-12noon and on Wednesdays at Täffä’s spaghetti queue between 11am-1pm.

6. REMEMBER TO SUBMIT YOUR ASSOCIATION’S EVENTS FOR AYY’S POCKET CALENDAR 2013-2014

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 26 May 2013. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2013, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

Submit your events in here.

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 5209440).

7. INTENSIVE YOGA COURSES AT POLIJAZZ

Try out Vinyasa Flow yoga in the intensive courses of Polijazz in May! Classes are suitable for both beginners and those who have practiced yoga before.

Course description: Vinyasa refers to Hatha yoga technique, where breathing is used to rhythm the yoga practice. Asanas are bound together in a continuous series along with the breathing rhythm. In Vinyasa Flow classes, we get familiar with flowing, energetic and dynamic form of yoga, including sun salutations. We go through a few pranayama breathing exercises and meditation techniques. However, the basis of the class is a meaningful and challenging asana series.

You will need flexible, comfortable clothing and a yoga mat.

Course in May (total of 2 x 2h):

• Fri, 10 May, 4.30pm-6.30pm Multi-purpose facilities (Jämeräntaival 3A).
• Sat, 11 May, 12noon-2pm Otahalli mirror hall (Otaranta 6).

Price €15 per course (member/non-member).

The course instructor Mathilda Kurki is a trained dancer who got into the world of yoga for the first time at the age of 12, encouraged by her dance teacher at that time. She graduated as yoga instructor in 2010, when completing the instructor training of Yoga Nordic. Since 2010, Mathilda has been teaching yoga in Finland, Spain and India, and currently works as an instructor at Yoga Nordic Helsinki studio. Mathilda searches inspiration for her classes from various forms of yoga, such as Ashtanga, Yin yoga and Iyengar yoga.

Sign up for the yoga courses on Polijazz website.

Further information on Polijazz dance courses is available on the website and Facebook group Polijazz ry.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).    

This is AYY’s association newsletter 4/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER

1. Submitting of association notices and the application period of the operating grant 2013
2. May Day events in AYY
3. Submit your event for AYY’s academic year calendar 2013-2014
4. Briefing for tenants and leaseholders: Jämeräntaival 1

The submitting of AYY’s association notices and the application period for the operating grant is ongoing and will end on Monday, 1 April. All associations approved in the first list of AYY’s association register may apply for the operating grant. Associations in the second list of the association register and those associations which do not apply for financial assistance this year only have to fill out the association notice section at the beginning of the application form. Please note that each association in AYY’s association register must submit at least one association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register.

The application form is available at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2013/. Further information on the application is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You should also bear in mind that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. At the same address, you can receive additional information and help with the association notice and the operating grant application. You can also contact us by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

2. MAY DAY EVENTS IN AYY

May Day is approaching fast and associations have asked many questions about May Day events. Wappu.fi site, administered by AYY, is being updated and will open in early April. The site includes

the traditional May Day calendar which includes information about all updated AYY’s events. This year, all associations have the opportunity to update their own public May Day events to the calendar. More information will follow when the site is opened.

Below are  AYY’s May Day events:

• Tue, 9 Apr Café Lingua
• Mon, 15 Apr Badge sales
• Fri, 19 Apr Directorate football
• Fri, 19 Apr–Mon 22 Apr Hitchball 4000
• Mon, 22 Apr Teekkari cap 120 years
• Wed, 24 Apr MP3 experiment
• Thu, 25 Apr Akateeminen Wartti, Badge sales
• Sat, 27 Apr Sitsi contest
• Mon, 29 Apr Freshmen spex, YJ starting event, Hullu-Jussi
• Tue, 30 Apr Distribution of caps, declaration of May Day celebrations, May Day party
• Wed, 1 May Everyone is cheerful at Ullanlinnanmäki

3. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2013–2014

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the Google Docs file linked below until Sunday, 26 May 2013. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2013, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

Submit your event at: http://tinyurl.com/ayycalendar2013

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 5209440).

 4. BRIEFING FOR TENANTS AND LEASEHOLDERS: JÄMERÄNTAIVAL 1

The building Jämeräntaival 1 will be renovated. The renovation will mainly consist of updating the HVAC systems of the building and improving the equipment in the bathrooms and the shared apartment common kitchens.

The renovation will be done in three partitions. The partition being renovated won’t be in normal accommodation use while the work is in progress. The contractor will determine the order in which the partitions will be renovated. The total duration of the renovation will be approximately 12 months and the work will begin in October 2013.

Because of the renovation, the leases of the tenants have to be terminated in stages. The leases will be terminated using 6 months notice period.

The tenants who will have to move out because of the renovation will be offered an option to move into another AYY shared apartment in Teekkari Village. More info about applying for the replacement apartment and information about the renovation in general can be read here: http://tinyurl.com/JMT1-peruskorjaus.

A briefing will be organized for all the tenants and leaseholders of the Jämeräntaival 1 about the renovation. The briefing will be held on Tuesday 26.3.2013 at 17:00-18:00 in the big side of Otakaari 20. There will be representatives of AYY and the contractor present to tell more about the renovation and answer questions.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).    

This is AYY’s association newsletter 4/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER

1. Submitting of association notices and the application period of the operating grant to begin on Friday, 1 March
2. Submit your events for ayy’s academic year calendar 2013–2014
3. Apply for the campus guerrilla group
4. Tools for anxious situations workshop

1. SUBMITTING OF ASSOCIATION NOTICES AND THE APPLICATION PERIOD OF THE OPERATING GRANT TO BEGIN ON FRIDAY, 1 MARCH

The submitting of AYY’s association notices and the application period for the operating grant will begin on Friday, 1 March. The notice and application period will last from Friday, 1 March to Monday, 1 April. All associations approved in the first list of AYY’s association register may apply for the operating grant. Associations in the second list of the association register and those associations which do not apply for financial assistance this year only have to fill out the association notice section at the beginning of the application form. Please note that each association in AYY’s association register must submit at least one association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register.

The application form is available from Friday morning, 1 March onwards at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2013/. Further information on the application is available at /grants-for-associations/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You should also bear in mind that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. At the same address, you can receive additional information and help with the association notice and the operating grant application. You can also contact us by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

You can browse the fields in the application form in advance at /wp-content/uploads/Avustushakulomake-2013.pdf (opens as a pdf-file in finnish. The final application form will be available in english as well).

2. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2013–2014

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 26 May 2013. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 26 May 2013, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

Submit your event at: http://tinyurl.com/ayycalendar2013

Questions and comments are received by AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

3. APPLY FOR THE CAMPUS GUERRILLA GROUP

Do you  want to influence the world’s best campus through concreteness? AYY is looking for a campus guerrilla group to implement a concrete idea generation platform on Otaniemi Campus.

The project generates ideas and constructs concrete physical brainstorming facilities for the campus. The facilities will be located in Urban Mill building next to Design Factory. The physical brainstorming space implemented in the project will remain after the project as a space where you can view and comment on the development of the campus. In the project, you have the opportunity to concretely influence Otaniemi Campus in a compact project team of 7 members. One chairperson and 6 members are recruited to the team. We are looking for team members ranging from freshmen to old hands.

Background:

Aalto University’s main campus will be located in Otaniemi, where students of different fields encounter. Our main campus will also be a key part of T3 area (science, arts and economics) located in Otaniemi, Keilaniemi and Tapiola in Espoo.

Schedule:

• Recruitment for the project team is open: 8 Feb-25 Feb
• Implementation of the project: February-April
• Opening of the facilities in April
• The facilities are open to students, staff, researchers and the city from April onwards.
• The application form is available at http://lomake.ayy.fi/rekry/kampus/

4. TOOLS FOR ANXIOUS SITUATIONS WORKSHOP

The workshop is intended for students whose anxiety affects their studies and who would like to find tools for coping with anxiety. There are many types of anxiety, one is nervous to perform, others fear social situations or might be anxious about something else.

The workshop provides an opportunity to handle different situations and anxiety in general – usually from the participants’ own starting points. The workshop includes six meetings (two hours/meeting). The workshop is led by Study Psychologists Minna Nevala and Vuokko Tierney.

• Meeting times: Mondays, 12noon-2pm, 11 March-22 April (not on Easter Monday, 1 Apr)
• Meeting place: Innopoli 2 (Tekniikantie 14, Otaniemi), class Atlantis, 3^rd floor
• Registration and further information: opintopsykologi(at)aalto.fi or 040 353 8112 (Minna Nevala)

Six meetings of the workshop form an entity, and you get the most out of the workshop if you participate every time. Please register for the workshop no later than Fri, 1 March 2013.  https://into.aalto.fi/pages/viewpage.action?pageId=5116000.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).    

This is AYY’s association newsletter 3/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Content of the association newsletter

1. AYY’s improved facility booking practices
2. Still time to apply for AYY’s rule committee
3. Main administrator notifications for Otax must be submitted by 28 March
4. AEGEE-Helsinki Second Hand Brunch
5. VOGUING dance course at Polijazz

1. AYY’S IMPROVED FACILITY BOOKING PRACTICES

The booking status of all AYY’s facilities and the van can now be checked electronically. Real-time forms are available at ayy.fi/tilojen-vuokraaminen. You can also submit a facility reservation request with the electronic form available at https://lomake.ayy.fi/hallinto/tilavarauspyynto/. Unfortunately the content of both forms is only available in Finnish for now.

The reform aims to serve AYY’s members and student organisations better and reduce the workload of the services office. Comments and suggestions concerning the reform can be sent to Producer Tuomas Saloniemi (tuomas.saloniemi@ayy.fi, tel. 050 520 9435)

The advance booking event for the facilities in the autumn will be most likely organised on Thursday, 16 May 2013. AYY will inform about the booking event in more detail closer to the event.

2. STILL TIME TO APPLY FOR AYY’S RULE COMMITTEE

Are you interested in the Associations Act and particularly the rule issues of the student union and student associations? Join AYY’s rule committee! The rule committee acts as the observer and developer of the student union rules and helps the associations operating within AYY with rule technical issues. The rule committee has drafted the model rules provided for the associations, among other things. In accordance with the Associations Act in Finland, the official rules of the associations must be in Finnish and therefore the working language of the committee is Finnish.

The term of office of the rule committee is a calendar year and the committee members are appointed by AYY’s Board.

The application period is open between 23 Jan–6 Feb 2013. You can apply at https://lomake.ayy.fi/rekry/saantotoimikunta-stadgekommitten-regulation-committee/.

3. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX MUST BE SUBMITTED BY 28 MARCH

Otax is the web hosting service for the associations maintained by AYY. Details can be found at /website-services-on-otax/. If your association uses Otax, please notice that the main administrator notifications for Otax must be submitted by 28 March. For those accounts for which the notification is not made, the user names will be locked on 1 April. After one month, the website of the account will also be closed.

So please update your PHP applications at Otax to the latest versions and then fill in the administrator notification. Please remember to mention which software and versions are running. Also clear additional SSH keys from .ssh/authorized_keys file.

You can submit the notification at http://yhdistykset.ayy.fi/yllapitajailmoitus/ – please submit your notification on time and fill it out carefully.

4. AEGEE-HELSINKI SECOND HAND BRUNCH

AEGEE-Helsinki invites you to second hand brunch at 12noon on Sunday, 3 Feb. You can arrive between 12noon and 4pm, but we cannot guarantee that there is brunch left for the last comers 😉 The event is open to everyone, you can take a friend with you!

Idea: Bring clothes, shoes and accessories which you no longer need to the flea market for free, and find new additions to your wardrobe from other tables. You can either buy or exchange items, everything is negotiable with the seller of the goods. In connection with the fleamarket, we enjoy brunch in good company.

Instructions: It is advisable to price the products in advance. Please also take cash and small change with you.

How to get there: The event is held in our office Gustavus Rex (Domus Academica) at the address Leppäsuonkatu 11, Helsinki. Press the buzzer “Gustavus Rex”, and someone will open the door for you.

Facebook event: https://www.facebook.com/events/457011897687086/

5. VOGUING DANCE COURSE AT POLIJAZZ

Try out the new hit dance VOGUING in the intensive course of the dance association Polijazz in February!!

Course description: Voguing is a showy and feminine dance style from the clubs of New York. The dance emphasises the graceful movement of arms and a self-confident attitude and it is very much influenced by the fashion world. In the intensive course of Polijazz, we go through the basics in two voguing styles: vogue new way and vogue femme, learn poses, catwalk

and dips, and a short choreography is made on both days.

The two-day intensive course is organised in Otaniemi, Espoo, in early February:

• Sat, 2 Feb, 12.30pm-2pm Otahalli mirror hall (Otaranta 6)
• Mon, 4 Feb, 4pm-5.30pm Jämeräntaival 3A multi-purpose facilities

Voguing is taught by Lilli Huttula. The course fee is €14.

• Register to try out Voguing on the website of Polijazz: http://polijazz.ayy.fi/courses.php
• Further information on Polijazz’s dance courses on the website and Facebook group Polijazz  https://www.facebook.com/groups/6361325263/?fref=ts

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).