This is AYY’s association newsletter 20/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Thank you to everyone who took part in the association training! You can have effect on the next year’s training by providing feedback at  http://tinyurl.com/yhdistyskoulutuspalaute

CONTENT OF THE NEWSLETTER

1. Provide feedback on AYY’s association training
2. Did you not get to participate in the association training? – Read the slides at AYY.fi
3. Apply for AYY’s Regulation Committee by 13 Dec
4. TTE-Fund collects a list of equipment and services rented and borrowed for associations
5. Advance booking of facilities is held for associations between 2-18 Dec
6. Now is the time to apply for AYY’s volunteer positions for the year 2014
7. Christmas of the Polytech Choir

1. PROVIDE FEEDBACK ON AYY’S ASSOCIATION TRAINING

Thank you to everyone who took part in AYY’s association training! We kindly ask you to fill in the feedback form in order for us to develop the training for the year of 2014. It only takes a few minutes to fill in the feedback form. The form is available at http://tinyurl.com/yhdistyskoulutuspalaute.

2. DID YOU NOT GET TO PARTICIPATE IN THE ASSOCIATION TRAINING? – READ THE SLIDES AT AYY.FI

The slides of the association training are now available at /yhdistyskoulutus/. If you did not participate in the training session but are a beginner in an association in AYY’s association list, it is recommended that you go through the slides independently. Please remember that the electronic version of AYY’s association guide is available at http://tinyurl.com/yhdistysopas.

3. APPLY FOR AYY’S REGULATION COMMITTEE BY 13 DEC 

Are you interested in the Associations Act and the regulations of student associations, in particular? Get involved in AYY’s Regulation Committee!

The Regulation Committee acts as the observer and developer of the student union regulations and helps the associations operating within AYY with regulation issues. The Regulation Committee has drafted the model rules provided for the associations, among other things. In accordance with the Associations Act in Finland, the official rules of the associations must be in Finnish or Swedish (or in both languages) and therefore the working language of the committee is Finnish. The term of office of the Regulation Committee is a calendar year and the committee members are appointed by AYY’s Board.

The application period is 27 Nov–13 Dec 2013. The application form is available here: https://lomake.ayy.fi/rekry/saantotoimikunta-stadgekommitten-regulation-committee/

4. TTE-FUND COLLECTS A LIST OF EQUIPMENT AND SERVICES RENTED AND BORROWED FOR ASSOCIATIONS

In order to support its decision making, TTE-Fund collects a list of items, equipment and services that AYY’s associations rent or borrow for other associations. We collect as comprehensive list as possible, so we hope that you inform us about anything that you wish to rent out, whether it is a van, a giant twister, karaoke equipment, training session or dance performance.

You can notify us about equipment or services that you wish to borrow or rent through the form at

https://lomake.ayy.fi/tter/yhdistysten-vuokratavarat/.

5. ADVANCE BOOKING OF FACILITIES IS HELD FOR ASSOCIATIONS BETWEEN 2-18 DEC

AYY’s van and the facilities rented on a one-time basis can be booked in advance for the period between 13 Jan 2014–17 Aug 2014 in the so-called advance booking sessions, which will be held during 2–18 Dec (see the detailed schedule below). The list of available facilities can be found at  /jasenille/tilojen-vuokraaminen/. Schedule for advance booking of facilities for associations is as follows:

1. Special status associations 2–9 Dec 2013. Reservation time ends at 8am on Mon, 9 Dec 2013. Booking event on Mon, 9 Dec 2013, from 6pm onwards in the large negotiation room at Otakaari 11 (2^nd floor)
2. Other associations, 10–15 Dec 2013. Reservation time ends at 8am on Sun, 15 Dec 2013. Booking event on Wed, 18 Dec 2013, the time will be announced later.

The advance booking form for making facility reservations is available at yhdistykset.ayy.fi/tilakahmyt. The language of the form is Finnish. Further information on the advance booking is available at ayy.fi/tilojen-vuokraaminen. AYY’s Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi) is in charge of the advance booking and provides further information.

6. NOW IS THE TIME TO APPLY FOR AYY’S VOLUNTEER POSITIONS FOR 2014

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

7. CHRISTMAS OF THE POLYTECH CHOIR 

The church lit with warm glow of candles, darkening evening outside, the church filled with peaceful people in the Christmas spirit. The Christmas of the Polytech Choir takes you to the roots of the beloved Christmas carols from the Renaissance to the present day, spiced up with Orthodox chuch music and improvisation. The Polytech Choir celebrates its first Christmas led by Saara Aittakumpu in four fabulous concerts – on Saturday, 7 Dec, at Tapiola Church and Paavalinkirkko Church, as well as closer to Christmas on Thursday, 19 Dec, at St. John’s Church in Helsinki according to 20-year traditions. We warmly welcome you to the timeless Christmas spirit. Tickets at student prices are available at joulukonsertti.fi

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The content of the newsletter is ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 19/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Please remember to sign up for AYY’s association training during the weekend at the latest. The training will be organised at Design Factory on Tuesday, 26 Nov. Please sign up at http://tinyurl.com/yhdistyskoulutus-2013 or Facebook https://www.facebook.com/events/337460016398584/.

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov  – sign up now!
2. Advance booking of facilities is held for associations between 2-18 Dec
3. Now is the time to apply for AYY’s volunteer positions for the year 2014
4. News inquiry for the alumni newsletter of Aalto University schools of engineering
5. KYL’s Christmas concerts 2013 in Helsinki

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV 

• What: AYY’s association training 2013
• Where: Design Factory, Betonimiehenkuja 5, Espoo
• When: Tuesday, 26 November, 5pm-8pm
• To whom: Everyone who acts in associations or is interested in association activities

AYY’s association training is organised at Espoo Design Factory (Betonimiehenkuja 5) from 5pm onwards on Tuesday, 26 Nov. Training is intended for old and new operators in the member associations of AYY’s association register. You can also show up if you are interested in organisational activities or consider the establishment of a new association.

Training is suitable both for beginners in association activities and more experienced actors. If you are very experienced, you should consider in advance in which training sections you would like to participate and attend accordingly.

The first common section for everyone mainly addresses issues related to AYY and Aalto community as well as the operating grants, whereas the latter group-specific programme covers the twists and practical arrangements of association activities. Training will end at 8pm at the latest. Training lasts for three hours and is quite intensive, so it is advisable to take refreshments with you. Unfortunately, training is arranged only in Finnish. Facilities are accessible in a wheelchair.

A more detailed schedule and programme is available below. Please sign up at  http://tinyurl.com/yhdistyskoulutus-2013. We recommend that you sign up in advance but you can also participate without registration.

If you have any training-related questions or suggestions, please contact us at jarjestoasiat@ayy.fi.

Welcome!

Common programme for everyone, 5pm–6.30pm (The Stage)

• –          5.00pm – Internationality and trilingualism in associations
• –          5.15pm – Communications in Aalto community
• –          5.30pm – Operating grants and services for associations
• –          5.45pm – TTE-Fund grants
• –          6.00pm – Facilities available for associations
• –          6.15pm – Equality in associations

Break, 6.30pm–6.45pm

Specialised group-specific programme from 6.45pm onwards (ends at 8pm at the latest)

• Group 1: Chairs, vice chairs and secretaries (The Stage)
  Duties and responsibilities of the Board, rules and obligations, meeting technique and documents
• Group 2: Communications officers and persons in charge of communications (Audition)
  Event marketing and communications in associations, practical advice for communications
• Group 3: Treasurers (The Studio)
  Financial management in associations

2. ADVANCE BOOKING OF FACILITIES IS HELD FOR ASSOCIATIONS BETWEEN 2-18 DEC

AYY’s van and the facilities rented on a one-time basis can be booked in advance for the period between 13 Jan 2014–17 Aug 2014 in the so-called advance booking sessions, which will be held during 2–18 Dec (see the detailed schedule below). The list of available facilities can be found at  /jasenille/tilojen-vuokraaminen/. Schedule for advance booking of facilities for associations is as follows:

1. Special status associations 2–9 Dec 2013. Reservation time ends at 8am on Mon, 9 Dec 2013. Booking event on Mon, 9 Dec 2013, from 6pm onwards in the large negotiation room at Otakaari 11 (2^nd floor)
2. Other associations, 10–15 Dec 2013. Reservation time ends at 8am on Sun, 15 Dec 2013. Booking event on Wed, 18 Dec 2013, the time will be announced later.

The advance booking form for making facility reservations is available at yhdistykset.ayy.fi/tilakahmyt. The language of the form is Finnish. Further information on the advance booking is available at ayy.fi/tilojen-vuokraaminen. AYY’s Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi) is in charge of the advance booking and provides further information.

3. NOW IS THE TIME TO APPLY FOR AYY’S VOLUNTEER POSITIONS FOR 2014

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

4. NEWS INQUIRY FOR THE ALUMNI NEWSLETTER OF AALTO UNIVERSITY SCHOOLS OF ENGINEERING 

Do you have current news about events and services for those who have graduated or worked at the schools of engineering? Please send your news to alumni-tech@aalto.fi by Monday, 25 Nov, and we will add it to our following newsletters. Informed issues may be related to current events, new inventions, research results or the activities of guild or alumni associations, for example. Take advantage of this monthly communication opportunity and have effect on what our university and higher education institutions inform to our alumni!

5. KYL’S CHRISTMAS CONCERTS 2013 IN HELSINKI

Helsinki Academic Male Choir KYL organises four Christmas concerts in Helsinki in 2013: two in the German Church and two in the Temppeliaukio Church. We want to give our listeners the opportunity to forget their busy schedules, enjoy beautiful and touching songs, bring their minds closer to the warm Christmas and help them to find the Christmas spirit.

Read more at http://www.kyl.fi/joulukonsertit-helsinki-2013.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 18/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This week, the association newsletter includes information on the specific programme and schedule for the association training organised on 26 Nov. Sign up now at  http://tinyurl.com/yhdistyskoulutus-2013 or Facebook https://www.facebook.com/events/337460016398584/.

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov  – sign up now!
2. Advance booking for associations is approaching
3. Remember to check all facility reservations made for the autumn from AYY’s facility reservation calendar
4. AYY’s recruitment sites for the year 2014 are open
5. Intensive courses of Polijazz in November
6. Entropy 20^th anniversary!

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV 

• What: AYY’s association training 2013
• Where: Design Factory, Betonimiehenkuja 5, Espoo
• When: Tuesday, 26 November, 5pm-8pm
• To whom: Everyone who acts in associations or is interested in association activities

AYY’s association training is organised at Espoo Design Factory (Betonimiehenkuja 5) from 5pm onwards on Tuesday, 26 Nov. Training is intended for old and new operators in the member associations of AYY’s association register. You can also show up if you are interested in organisational activities or consider the establishment of a new association

Training is suitable both for beginners in association activities and more experienced actors. If you are very experienced, you should consider in advance in which training sections you would like to participate and attend accordingly.

The first common section for everyone mainly addresses issues related to AYY and Aalto community as well as the operating grants, whereas the latter group-specific programme covers the twists and practical arrangements of association activities. Training will end at 8pm at the latest. Training lasts for three hours and is quite intensive, so it is advisable to take refreshments with you. Unfortunately, training is arranged only in Finnish. Facilities are accessible in a wheelchair.

A more detailed schedule and programme is available below. Please sign up at  http://tinyurl.com/yhdistyskoulutus-2013.

If you have any training-related questions or suggestions, please contact us at jarjestoasiat@ayy.fi.

Welcome!

Common programme for everyone, 5pm–6.30pm (The Stage)

• 5.00pm – Internationality and trilingualism in associations
• 5.15pm – Communications in Aalto community
• 5.30pm – Operating grants and services for associations
• 5.45pm – TTE-Fund grants
• 6.00pm – Facilities available for associations
• 6.15pm – Equality in associations

Break, 6.30pm–6.45pm

Specialised group-specific programme from 6.45pm onwards (ends at 8pm at the latest)

Group 1: Chairs, vice chairs and secretaries (The Stage)
– Duties and responsibilities of the Board, rules and obligations, meeting technique and documents

Group 2: Communications officers and persons in charge of communications (Audition)
– Event marketing and communications in associations, practical advice for communications

Group 3: Treasurers (The Studio)
– Financial management in associations

2. ADVANCE BOOKING FOR ASSOCIATIONS IS APPROACHING

AYY’s van and the facilities rented on a one-time basis can be booked in advance for the spring and summer of 2014 in the so-called advance booking session. Advance booking for the period 13 Jan 2014–17 Aug 2014 will be held in December as follows:

1. AYY’s internal reservations, 11-28 Nov 2013. Reservation time ends at 8am on Thu, 28 Nov 2013.
2. Special status associations 2-9 Dec 2013. Reservation time ends at 8am on Mon, 9 Dec 2013. Booking event on Mon, 9 Dec 2013, from 6pm onwards in the large negotiation room at Otakaari 11 (2^nd floor)
3. Other associations, 10-15 Dec 2013. Reservation time ends at 8am on Sun, 15 Dec 2013. Booking event on Wed, 18 Dec 2013, the time will be announced later.

The advance booking form is available at http://yhdistykset.ayy.fi/tilakahmyt/. The language of the form is Finnish.

Further information on the advance booking is available in the next week’s association newsletter. AYY’s Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi) is in charge of the advance booking and provides further information.

3.  REMEMBER TO CHECK ALL FACILITY RESERVATIONS MADE FOR THE AUTUMN FROM AYY’S FACILITY RESERVATION CALENDAR

As we reported in last week’s association newsletter, it has become clear that for some reason some reservations have changed places in AYY’s facility reservation calendar. This has led to unintended overlapping reservations and some problem situations. We are investigating the reason for the changed reservations. In order for us to serve the associations as well as possible, AYY should find out in how big the problem is. That is why I am now asking the associations to check that all their reservation dates are correct. If your reservation is fine, you do not have to notify us separately. However, if your reservation has been moved or deleted, please report it to AYY to tilat@ayy.fi.

Please note that the Association Facility (”Yhdistystila”) is not available for use this autumn. If your association has made reservations for this facility, please change your reservation to another location through Otaniemi Service Point.

4. AYY’S RECRUITMENT SITES FOR THE YEAR 2014 ARE OPEN

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

Also participate in AYY’s recruitment night at Otaniemi Rantasauna from 5pm onwards. There are shows, snacks and an opportunity to get to know people who work or volunteer in AYY this year. Event information is also available on Facebook: https://www.facebook.com/events/442845252500384/.

5. INTENSIVE COURSES OF POLIJAZZ IN NOVEMBER

Polijazz organises two great courses in November with teacher Tineka Blake. Lyrical jazz is versatile and expressive dance style with influences from jazz, ballet and contemporary dance. The dance technique course focuses on the basics of dance: the course is useful for everyone whether you are a beginner or a more experienced dancer! We take advantage of the techniques of jazz, ballet, Latin and street.

More information and registrations to: http://polijazz.ayy.fi/courses.php. The price for one course is EUR 25 and it is paid to the account of Polijazz: BIC NDEAFIHH, FI19 1309 3000 0596 83 with the reference 1355 before the first class. Facebook event: https://www.facebook.com/events/223341347832500.

6. ENTROPY 20^th ANNIVERSARY!

In the honour of the anniversary, we will organise E20V – 20 Years of Entropy music event at Ääniwalli club in the Vallila district on 22-23 November. The programme includes some of the top names in techno, house and drum’n’bass from around the world: Ryan Elliott (US), Dom & Roland (UK), Pacou (DE) and Soukie & Windish (DE). In addition, from Finland we have Mr. A, Autopsy, Boner M, Indigo and Roisto, as well as Entropy’s own DJs.

Tickets at the door EUR 15 / night, two-day advance tickets from Tiketti for EUR 25. Detailed schedule and further information online: http://www.e20v.ug. The event on Facebook: https://www.facebook.com/events/192441710939305/

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 17/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This week, the association newsletter includes information on the specific programme and schedule for the association training organised on 26 Nov. Sign up now at http://tinyurl.com/yhdistyskoulutus-2013 or Facebook https://www.facebook.com/events/337460016398584/.

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov  – sign up now!
2. Remember to check all facility reservations made for the autumn from AYY’s facility reservation calendar
3. AYY’s recruitment sites for the year 2014 are open
4. Apply for Internationality Section Mosaic
5. Intensive courses of Polijazz in November

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV 

• What: AYY’s association training 2013
• Where: Design Factory, Betonimiehenkuja 5, Espoo
• When: Tuesday, 26 November, 5pm-8pm
• To whom: Everyone who acts in associations or is interested in association activities

AYY’s association training is organised at Espoo Design Factory (Betonimiehenkuja 5) from 5pm onwards on Tuesday, 26 Nov. Training is intended for old and new operators in the member associations of AYY’s association register. You can also show up if you are interested in organisational activities or consider the establishment of a new association

Training is suitable both for beginners in association activities and more experienced actors. If you are very experienced, you should consider in advance in which training sections you would like to participate and attend accordingly.

The first common section for everyone mainly addresses issues related to AYY and Aalto community as well as the operating grants, whereas the latter group-specific programme covers the twists and practical arrangements of association activities. Training will end at 8pm at the latest. Training lasts for three hours and is quite intensive, so it is advisable to take refreshments with you. Unfortunately, training is arranged only in Finnish. Facilities are accessible in a wheelchair.

A more detailed schedule and programme is available below. Please sign up at  http://tinyurl.com/yhdistyskoulutus-2013. We recommend that you sign up in advance but you can also participate without registration.

If you have any training-related questions or suggestions, please contact us at jarjestoasiat@ayy.fi.

Welcome!

Schedule and programme for AYY’s association training on 26 Nov 2013

Common programme for everyone, 5pm–6.30pm (The Stage)

• 5.00pm – Internationality and trilingualism in associations
• 5.15pm – Communications in Aalto community
• 5.30pm – Operating grants and services for associations
• 5.45pm – TTE-Fund grants
• 6.00pm – Facilities available for associations
• 6.15pm – Equality in associations

Break, 6.30pm–6.45pm

Specialised group-specific programme from 6.45pm onwards (ends at 8pm at the latest)

Group 1: Chairs, vice chairs and secretaries (The Stage)
– Duties and responsibilities of the Board, rules and obligations, meeting technique and documents

Group 2: Communications officers and persons in charge of communications (Audition)
– Event marketing and communications in associations, practical advice for communications

Group 3: Treasurers (The Studio)
–  Financial management in associations

2.  REMEMBER TO CHECK ALL FACILITY RESERVATIONS MADE FOR THE AUTUMN FROM AYY’S FACILITY RESERVATION CALENDAR

As we reported in last week’s association newsletter, it has become clear that for some reason some reservations have changed places in AYY’s facility reservation calendar. This has led to unintended overlapping reservations and some problem situations. We are investigating the reason for the changed reservations. In order for us to serve the associations as well as possible, AYY should find out in how big the problem is. That is why I am now asking the associations to check that all their reservation dates are correct. If your reservation is fine, you do not have to notify us separately. However, if your reservation has been moved or deleted, please report it to AYY to tilat@ayy.fi.

Please note that the Association Facility (”Yhdistystila”) is not available for use this autumn. If your association has made reservations for this facility, please change your reservation to another location through Otaniemi Service Point.

3. AYY’S RECRUITMENT SITES FOR THE YEAR 2014 ARE OPEN

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

Also participate in AYY’s recruitment night at Otaniemi Rantasauna from 5pm onwards. There are shows, snacks and an opportunity to get to know people who work or volunteer in AYY this year. Event information is also available on Facebook: https://www.facebook.com/events/442845252500384/.

4. APPLY FOR INTERNATIONALITY SECTION MOSAIC 

Last week’s newsletter included, by mistake, an expired call for applications for international grand viziers. AYY no longer recruits international grand viziers for next year but those interested in international affairs can apply for Internationality Section Mosaic, further information is available at /stop/jaostot/kansainvalisyysjaosto/.

5. INTENSIVE COURSES OF POLIJAZZ IN NOVEMBER

Polijazz organises two great courses in November with teacher Tineka Blake. Lyrical jazz is versatile and expressive dance style with influences from jazz, ballet and contemporary dance. The dance technique course focuses on the basics of dance: the course is useful for everyone whether you are a beginner or a more experienced dancer! We take advantage of the techniques of jazz, ballet, Latin and street.

More information and registrations to: http://polijazz.ayy.fi/courses.php. The price for one course is EUR 25 and it is paid to the account of Polijazz: BIC NDEAFIHH, FI19 1309 3000 0596 83 with the reference 1355 before the first class. Facebook event: https://www.facebook.com/events/223341347832500.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 16/2013. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

This week, the association newsletter includes information on the association training of the year 2013, AYY’s facility reservations and recruitments for the year of 2014. We also offer free furniture for associations!

CONTENT OF THE NEWSLETTER

1. AYY’s association training begins at 5pm on 26 Nov
2. Administrative manager is now responsible for AYY’s facility sector
3. Check all facility reservations made for the autumn from AYY’s facility reservation calendar
4. Craft room and living room in the village available for bookings again
5. AYY offers removal work for associations
6. Free furniture for associations
7. Opening hours of cashier services to change
8. AYY’s recruitment sites for the year 2014 are open
9. AYY is looking for three international grand viziers
10. Crouching Dragons’ Tai Chi course for beginners on 5 Nov-10 Dec
11. Polku’s annual beer course at 6pm on 6 Nov 2013 @Takkakabinetti

1. AYY’S ASSOCIATION TRAINING BEGINS AT 5PM ON 26 NOV

AYY’s association training will be organised at Design Factory in Espoo starting at 5pm on 26 Nov. The training is intended for old and new operators in the member associations of AYY’s association register. You can also participate if you are interested in association activities or consider establishing a new association, for example. The training is suitable both for beginners in association activities and the more experienced operators.

A more detailed programme will be published later at ayy.fi and in the association newsletter, but you can already register for the training at  http://lomake.ayy.fi/yhdistykset/yhdistyskoulutus-2013/.

2. ADMINISTRATIVE MANAGER IS NOW RESPONSIBLE FOR AYY’S FACILITY SECTOR

AYY has reorganised duties in such a way that from now on Administrative Manager Johanna Pietiläinen is responsible for the organising of all facility issues. If you have any questions, comments or feedback concerning association facilities or facilities rented on a one-time basis, you can directly contact Johanna (johanna.pietilainen@ayy.fi; 050-5209434).

3. CHECK ALL FACILITY RESERVATIONS MADE FOR THE AUTUMN FROM AYY’S FACILITY RESERVATION CALENDAR

During the autumn, it has become clear that some reservations in AYY’s facility reservation calendar have changed places for some reason. This has led to unintended overlapping reservations and some problem situations. We are investigating the reason for the changed reservations. In order for us to serve the associations as well as possible, AYY should find out in how big the problem is.

That is why I am now asking the associations to check that all their reservation dates are correct. If your reservation is fine, you do not have to notify us separately. However, if your reservation has been moved or deleted, please report it to AYY to tilat@ayy.fi.

Please note that the Association Facility (”Yhdistystila”) is not available for use this autumn. If your association has made reservations for this facility, please change your reservation to another location through Otaniemi Service Point.

4. CRAFT ROOM AND THE LIVING ROOM AVAILABLE FOR BOOKINGS AGAIN

The craft room of the village at Jämeräntaival 6 and the living room at Jämeräntaival 5 are available for bookings again. From now on, these facilities can be booked by AYY’s members in the same way as the facilities rented on a one-time basis.

Available hours can be checked in the booking calendar of facilities, which is available on AYY’s website (/jasenille/tilojen-vuokraaminen/), and you can make the reservation by visiting the service point, by phone or by filling out the facility reservation form online.

Both of these facilities are free of charge.

5. AYY OFFERS REMOVAL WORK FOR ASSOCIATIONS

The first part of AYY’s central office moved away from Lämpömiehenkuja in the middle of the month and the rest of the office will also move to Otakaari on 11 Nov. This part of the removal is done by a suitable association if we can find one.

We have about 4 van loads of items to be moved. AYY provides its van for this purpose. Please send your offer to johanna.pietilainen@ayy.fi by Friday, 1 Nov. The offer must include information on who will do the job, who is the contact person, an estimate of how many people will carry out the removal and how much you will charge for this job. We will notify the elected association about the job on 4 Nov.

6. FREE FURNITURE FOR ASSOCIATIONS

AYY’s central office will move to new facilities to the ground floor of Otakaari 11 during November. At the same time, AYY will permanently leave the office at Lämpömiehenkuja. AYY has purchased plenty of new furniture in connection with the removal and there is much less floor space in the new office. Therefore, AYY has plenty of useful pieces of furniture that could be utilised.

We would like the associations to reuse as many pieces of furniture as possible and we have decided to donate any extra furniture free of charge. The furnishings include couches, Martela’s desks and office chairs, among other things. You can come and have a look at the furniture at Lämpömiehenkuja at 10am-4pm on 4-5 Nov, when the associations can reserve pieces of furniture for themselves. The association that reserves a piece of furniture first will have it. The collection will take place between 10am-4pm on 12-14 Nov. Associations have to arrange transport for the furniture by themselves.

7. OPENING HOURS OF CASHIER SERVICES TO CHANGE

The opening hours of cashier services will change in connection with the renovation of Otakaari Service Point. In the future, the cashier services of AYY’s Otaniemi Service Point are available on weekdays between 12noon-2pm. Therefore, the opening hours will be similar with the housing office services.

8. AYY’S RECRUITMENT SITES FOR THE YEAR 2014 ARE OPEN

AYY is made and experienced by its members. Each active AYY member can contribute to making the student union an important, necessary, suitable, interesting and reliable interest representative, service provider and community for themselves and, above all, their community. There are many ways to have influence and participate, so choose the most suitable way for you! AYY’s recruitment sites for the year 2014 are open at ayy.fi/stop. Check out volunteer positions for the next year and apply for a suitable duty.

Also participate in AYY’s recruitment night at Otaniemi Rantasauna from 5pm onwards. There are shows, snacks and an opportunity to get to know people who work or volunteer in AYY this year. Event information is also available on Facebook: https://www.facebook.com/events/442845252500384/.

9. AYY IS LOOKING FOR THREE INTERNATIONAL GRAND VIZIERS

We are looking for one grand vizier for the School of Chemical Technology, one for the School of Electrical Engineering and one for the School of Science. The grand vizier is responsible for the recruitment of international tutors for incoming exchange students and Master’s degree students, as well as the organising of tutoring activities throughout the year. The university pays a one-time fee of €500 at the end of the duty. Further information: /stop/muut-elimet/kansainvalisyys/

10. CROUCHING DRAGONS’ TAI CHI COURSE FOR BEGINNERS ON 5 NOV-10 DEC

Hiipivät Lohikäärmeet (”Crouching Dragons”) is Aalto University’s own Tai Chi club and it organises Tai Chi course for beginners between 5 Nov-10 Dec 2013 on Tuesdays, 4.15pm–5pm, in the multi-purpose facilities of Jämeräntaival 3A. The course fee is EUR 20, which includes the membership fee of the club. On the world map of Tai Chi, the club is located to the classical Yang style and more specifically to the Tai Chi tradition of Tung family. Further information on the organisation: www.hiiploh.ayy.fi. Registrations: markko.jantunen@iki.fi

11. POLKU’S ANNUAL BEER COURSE AT 6PM ON 6 NOV 2013 @TAKKAKABINETTI

This is certainly one of the most interesting courses in Otaniemi: in this one-day course you learn  about the history of beer, different beer styles, beer production and beer tasting. If you want to brew beer in the facilities of Polku, it is highly recommended to participate in the course.

The course fee is EUR 10, which includes course material and beer tasting at the end of the course.

• Registrations to pekko.ahtiainen@aalto.fi
• Further information: https://www.facebook.com/events/392335900894315

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in Finnish. The contents of the newsletter are ultimately edited by AYY’s Specialist in Organisational Affairs and Communications Joonas Jylhä (joonas.jylha@ayy.fi, tel: 050 520 9442).