ASSOCIATION NEWSLETTER FOR THE WEEK 13/2014

This is AYY’s association newsletter for the week 13/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The application period for the operating grant and the submitting of association notices are ongoing. You can fill out the application or the notice until the end of March. AYY’s scholarships are also open for applications until 11 Apr.

CONTENT OF THE NEWSLETTER

1. Application period for the operating grant and the submitting of association notices are ongoing

2. Is the current operating grant model up to date?

3. Respond to the association facility survey 

4. Add your association events to wappu.fi site!

5. Millenium paviljonki  event seeks assistants

1. APPLICATION PERIOD FOR THE OPERATING GRANT AND THE SUBMITTING OF ASSOCIATION NOTICES ARE ONGOING

The submitting of AYY’s association notices and the application period for the operating grant has begun. The form can be filled out at https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/ . The form will close at 11.59pm on 31 March.

All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year.

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

2. IS THE CURRENT OPERATING GRANT MODEL UP TO DATE? 

This year, AYY is reviewing the operating grants. The major project of the year is to review the grants and possibly renew them if necessary. The board member in charge Niko wrote about this topic in AYY’s blog (unfortunately only available in Finnish: /blogi/2014/03/18/onko-yhdistysten-nykyinen-toiminta-avustusmalli-ajantasalla/) As soon as the operating grants are allocated, we will conduct a brief survey to associations about how the application process of the operating grants felt like from the applicant’s point of view and how it could be improved. This year’s grants will be allocated in accordance with the old pattern. The reform process will properly begin in April-May when this year’s grants have been given out of the way.

Before this, we mainly review the current situation.

The project is proceeding in such a way that the problems of the current process will be evaluated in connection with the allocation of the operating grants. At the same time, we collect the opinions of associations with the previously-mentioned survey, meet the council and receive comments. After this, the organisation sector will prepare a proposal for a new model. Before the official decision, we will organise a round of comments, when each association within AYY may comment on the new model. The round of comments will be most likely arranged electronically through this list. It looks like the official round of comments will take place at the end of April or the very beginning of May. If necessary, or if the associations so request, we can also organise an open discussion.

If you or your association have comments, questions, ideas or fears at this stage, please contact the organisation sector: jarjestoasiat@ayy.fi Now is the perfect time to influence preparatory work.

3. RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

4. ADD YOUR ASSOCIATION EVENTS TO WAPPU.FI SITE!

May Day is approaching and traditionally the wappu.fi site has been opened. The site gathers together all May Day related events within our community, so that it is as easy as possible to find interesting events and participate in them.

This is an invitation to you: please add your association’s events to the site. Even if the details of your event have not been confirmed yet, please add at least a dummy, so that everyone can take down the date. Event information can be easily updated later after you have registered your user name and password when creating the event. Events will not appear immediately in the calendar but will be added there as soon as possible.

If the site does not work or if you have any questions, you can contact administrators via e-mail: webmaster@ayy.fi

5. MILLENIUM PAVILJONKI  EVENT SEEKS ASSISTANTS

Technology Academedy Finland seeks assistants for 10e/h for Millenium Paviljonki  event in Helsinki’s Kansalaistori Square 28.4.-13.5.2014.

Exhibition Guides

We are looking for a minimum of 12 guides to serve as presenters of the Mission Better Life! project exhibition of the Finnish universities of technology from 28 April to 13 May 2014. Your job is to tell visitors about the projects featured in the exhibition according to instructions issued separately. We expect you to be fluent in Finnish and English, and to be customer-oriented. Other languages, Swedish in particular, are considered an asset. The shifts vary in duration depending on the events programme of each day.

Info Guides

We are looking for a minimum of six guides to work at the Millennium Pavilion Info Desk from 28 April to 14 May 2014. You will be in charge of receiving and advising visitors to the pavilion. We expect you to be fluent in Finnish and English, and to be very customer-oriented. Other languages, Swedish in particular, are considered an asset. The shifts vary in duration depending on the events programme of each day. The average shift will be five hours.

Marshals

We are looking for one man and one woman to serve as marshals at the Millennium Technology Prize ceremonies on 7 May 2014.

Send in your applications to coordinator Nana Keränen by 28 March 2014. nana.keranen@technologyacademy.fi

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 6/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The application period for the operating grant and the submitting of association notices will begin on Saturday, 1 March. You can fill out the application or the association notice during March. Also remember to make the Otax account admin report!

CONTENT OF THE NEWSLETTER

1. Application period for the operating grant and the submitting of association notices to begin on 1 March
2. Otax account admin reports must be submitted by 29 March
3. Inspection lists for AYY’s facilities rented on a one-time basis to become electronic on 3 Mar 2014 
4. Sanctions for violation of the user regulations of AYY’s facilities rented on a one-time basis were specified 
5. Thank you for your feedback concerning AYY’s facilities rented on a one-time basis

1. Application period for the operating grant and the submitting of association notices to begin on 1 March

The submitting of AYY’s association notices and the application period for the operating grant will begin on Saturday, 1 March. The form will open at midnight at  https://lomake.ayy.fi/yhdistykset/ayys-operating-grant-application-2014/ and you can fill out the form during March. All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /en/associations/services/grants-for-associations/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You can have a look at the form from the previous year: /wp-content/uploads/Avustushakulomake-2013.pdf (opens as PDF file).

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

2. Otax account admin reports must be submitted by 29 March

Deadline for Otax account admin report is 29 March. Accounts without reported admin will be locked on 1 Apr and sites disabled at the end of April.

Please update your PHP-applications to the latest versions and then fill in the admin report form. Please remember to mention which applications and versions you have. Clean up unnecessary keys from .ssh/authorized_keys.

You can submit the report at http://yhdistykset.ayy.fi/yllapitajailmoitus/ – Leave your report in time and fill it in carefully.

Other notes about Otax:

• phpMyAdmin will answer from ayy.fi connections only, ./:80/phpmyadmin/. Use SSH tunneling and provided phpMyAdmin instead of running your own version of it.
• If your site needs htaccess rewrites, please contact us and we’ll add AllowOverride FileInfo to vhost configuration.
• We are testing Python-support with mod_wsgi. If you want to run WSGI compatible Python applications in Otax, please contact tietotekniikka@ayy.fi.

3. Inspection lists for AYY’s facilities rented on a one-time basis to become electronic on 3 Mar 2014 

Aalto University Student Union will discontinue the use of paper inspection lists. From 3 Mar 2014 onwards, Otaniemi Service Point will no longer distribute old paper inspection lists.

New lists can be found at http://lomake.ayy.fi/tilat

Lists have been tested on most mobile phones and they work flawlessly. On the same site, there is a form for reporting defects. The service points provide more detailed information on the subject. Next time when you rent facilities, please get to know the list carefully!

Questions concerning the lists can be send to tilat@ayy.fi

4. Sanctions for violation of the user regulations of AYY’s facilities rented on a one-time basis were specified 

Sanctions concerning rental facilities, prepared by AYY’s Facility Committee and approved by AYY Board on 21 Feb 2014, have been specified. Compared to the former practice, consequences on the violation of regulations have been added to the user regulations. The purpose is to make the violation of regulations clearer and more transparent so that all renters are aware of how the liability for damages is determined.

Sanctions are available at /jasenille/tilojen-vuokraaminen/saannot-ja-sanktiot/ and they will enter into force on 3 March 2014.

5. Thank you for your feedback concerning AYY’s facilities rented on a one-time basis

Thank you for your feedback concerning the facilities rented on a one-time basis! The feedback has been addressed in AYY’s Facility Committee and the facility sector. Based on the feedback, we will take measures to provide our members with even better facilities.

The cleanliness of facilities, in particular, was brought up in the feedback.  We will pay more attention to cleanliness and aim at improving the supply of cleaning equipment in the facilities.

In addition, we hope that renters cooperate and look after the condition of facilities. More specific sanctions that will enter into force at the beginning of March for the violation of user regulations was also on the wish list of feedback providers and they will hopefully encourage the users to leave the facilities in a tidy condition for the next users.

However, all the improvements do not happen overnight, so we kindly ask the users to be patient. Feedback can, and should, be provided in the future! The most direct way to reach the facility sector is to send e-mail to tilat@ayy.fi.

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

ASSOCIATION NEWSLETTER 5/2014

This is AYY’s association newsletter 5/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

The application period for the operating grant and the submitting of association notices will begin at the beginning of next month.You can fill out the application or the association notice during March.

CONTENT OF THE NEWSLETTER 

1. Application period for the operating grant and the submitting of association notices to begin on 1 March
2. Shrovetide celebrations at Kaivopuisto Park on 4 March
3. Teekkari Spex 2014 – Danse Macabre

1. Application period for the operating grant and the submitting of association notices to begin on 1 March

The submitting of AYY’s association notices and the application period for the operating grant will begin on Saturday, 1 March. The form will open at midnight at  https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/ and you can fill out the form during March. All associations in the register must fill out the association notice. If the association notice is not submitted in two consecutive years, the association will be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant.

For the association notice, you will need the annual report, action plan, list of association officials and the association rules. In order to apply for the operating grant, you will also need the budget, balance sheet, income statement and information about grants that your association has received in the past two years. In addition, your association may also apply for an increased operating grant, which is usually granted for one-time special events or projects during the year. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts of the previous year. You can have a look at the form from the previous year: /wp-content/uploads/Avustushakulomake-2013.pdf (opens as PDF file).

The prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi. Please fill out the form carefully and reserve enough time to fill it out. Operating grants are allocated based only on the information in the form.

You can receive additional information and help with the association notice and the operating grant application from the organisation sector, which can be reached at jarjestoasiat@ayy.fi. You can also contact the organisation specialist by phone at 050 520 9442. The best time to reach the organisation specialist by phone is on weekdays from 10am to 2pm.

2. Shrovetide celebrations at Kaivopuisto Park on 4 March

http://www.laskiaisrieha.fi/

On Shrove Tuesday, 4 Mar 2014, students are cheered up by shrovetide celebrations that will take place at Ullanlinnanmäki hill at Kaivopuisto Park in Helsinki!

During the delightful, snowy and action-packed afternoon, the hill is filled with sledges, gliders and happy students from the metropolitan region and beyond. Bring your sledge and slide down the hill!

Along with sliding and all the fun, there will be music, competitions and great events. The highlight of the day is ABB’s legendary academic sliding competition, where teams compete against each other with the most innovative and most spectacular devices for the title of the greatest sliding vehicle. In previous years, we have seen cars, fighter jets, tanks, as well as the death of the Dragon, and sliding the hill from bottom to top. Come and see who wins the competition this time! Or if you can hold a hammer and steer a slide, you can gather your own team and sign up. Rules and registration instructions can be found at http://www.laskiaisrieha.fi/

Keep yourself up to date and have a look at the fb-event:

https://www.facebook.com/events/809723882386627/?notif_t=plan_user_joined

The best time to come is between 1pm-5pm. However, the celebration does not end there but will continue until the dawn at Gravitaatio party in the centre of Helsinki.

Gravitaatio fb-event can be found here:

https://www.facebook.com/events/611230168925660/

ABB, AFYE, AYY and ED energy drink will participate in the event!

PS. Make the world a better place and put the garbage in the bin at Ullanlinnanmäki.

If your organisation wants to bring tents, grills, gas cylinders or something crazy/absurd, please send us email to info@laskiaisrieha.fi no later than one week prior to the event. Any kind of action is more than welcome!

3. Teekkari Spex 2014 – Danse Macabre

Ticket sales for the 25^th production of Teekkari Spex, Danse Macabre, is ongoing online:

http://www.teekkarispeksi.fi

Make sure that you can participate in the festivities and get your ticket on time, as tickets have been sold very quickly!

Spring performances will begin in the middle of March and continue for over a month.

Get a taste of the spring performance by watching the trailer here: http://www.youtube.com/watch?v=l5mK-6IMcG4

Ticket orders for large groups:

– can be invoiced

– further information is available at liput(a)teekkarispeksi.fi

– unfortunately, reservation is not possible

Welcome!

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).