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16.5.2014

Association Newsletter for the Week 21/2014

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ASSOCIATION NEWSLETTER FOR THE WEEK 21/2014

This is AYY’s association newsletter for the week 21/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER

1. The round of comments on the new scoring model for the allocation of operating grants to begin

2. AYY’s advance booking of facilities is ongoing

3. Organise a sports experiment during the well-being week of Aalto in the autumn 

4. Submit your events for AYY’s academic year calendar 2014-2015

5. Apply for funding for your event from AFYE by 30 May! 

 

1. THE ROUND OF COMMENTS ON THE NEW SCORING MODEL FOR THE ALLOCATION OF OPERATING GRANTS TO BEGIN 

The reform process of operating grants is progressing. The organisation sector has now prepared the first draft of a new scoring model, based on which the amount of the operating grants allocated for organisations is determined. When preparing the draft, we have heard the Representative Council, the council consisting of the chairpersons of special status associations, and we have collected feedback after the allocation of the operating grants. Now we need comments and opinions from all associations. Today, Friday, 16 May, the round of comments begins, during which each AYY’s association has the opportunity to make its comments on the draft of a new scoring model. The commenting period will end on Monday, 2 June. You can make comments in Finnish, Swedish or English. We expect comments to include direct amendment proposals (such as omissions, additions or specifications) as well as grounds for each amendment. In addition to associations, the Representative Council groups can make comments. Comments can be submitted to the organisation sector at jarjestoasiat@ayy.fi

The scoring model draft and background material have been delivered to associations list for the round of comments, which include information about the reasons for the reform and the grounds for some amendments. The material is available directly from the organisation sector. The material is currently only available in Finnish.

After the round of comments, we will draft a summary which is delivered to associations. Comments are taken into account when preparing the final model. The new model is expected to be completed during the summer and it will be applied to the allocation of operating grants already next year.

If you have any questions about the material for the round of comments, if you want to discuss about the reform of the scoring model or need clarification, please contact Organisation Specialist

Kati Penttinen: jarjestoasiat@ayy.fi, tel. 050 520 9442

 

2. AYY’S ADVANCE BOOKING OF FACILITIES IS ONGOING!

Advance booking of AYY’s facilities rented on a one-time basis began for associations on Friday, 9 May. Reservations are made for the first time through a new reservation system TILA.

TILA can be found at https://tila.ayy.fi/ and the users log on by using Aalto University’s IT username, using the same logging system as when using Into. The easiest way to get started is to read the instructions behind the Help link in the menu bar at the top of the page.

The system is still actively developed during the summer and new features will be added gradually. We kindly ask the users to report any problems or suggestions to tila@ayy.fi.

A few notes at this point:

  1. In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually this is the mailing list address of the association board) by Friday, 9 May. You can only use the activation key once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The subject of the activation message is ”TILA: Activation key for group GROUP NAME”. The reservation right is only activated for the associations which have filled out the association notice and whose information has been updated to the association register this year.
  2. User instructions for the system are only available in Finnish at this point. The English version of the system will be added when it has been completed based on feedback. The Swedish user interface and instructions will be created after the end of the advance booking period. Due to constant development, some of the texts in the Finnish user interface may be in English at this point.

If you have not received your confirmation code for the user group that you represent, please contact Administrative Director at johanna.pietilainen@ayy.fi.

A more detailed schedule of the advance booking:

The reservation period is Mon, 18 Aug 2014-Sun, 11 Jan 2015.

The initial schedule for facility reservations in the system is as follows:

  1. Special status associations, Fri, 9 May-Wed, 14 May 2014. The reservation period ends at 11.59 pm on Wed, 14 May 2014. The booking session will be held in the large meeting room at AYY’s Central Office at Otakaari 11 (2ndfloor) from 3pm onwards on Fri, 16 May
  2. Associations in the 1st register, Sat,17 May-Fri, 23 May 2014. The reservation period ends at 8am on Fri, 23 May. The booking session will held from 5pm onwards on Mon, 26 May at Otakaari 4 (Mechanical engineering), hall 326.

Please note that as previously, AYY’s internal reservations are permanent but the reservations of special status associations are not. The reservations of special status associations should also be defended at a later booking event. Therefore, in the advance booking session of special status associations, we will clarify the overlapping reservations of special status associations and in the other booking session we will review all the rest of the overlapping reservations.

 

3. ORGANISE A SPORTS EXPERIMENT DURING THE WELL-BEING WEEK OF AALTO IN THE AUTUMN 

In the autumn, AYY and Aalto will organise a well-being week in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, well-being stands on campus and UniSport group exercises. A variety of sports experiments are also provided during the week.

Would you like to organise a sports experiment during the well-being week of Aalto?

Please send us information about your sports experiment with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, the information will be added to voihyvin.ayy.fi site. Information on sports experiments from the previous autumn are available at: http://voihyvin.ayy.fi/?page_id=7 

You can organise a sports experiment at any time during the week 40, but the registration should open at 12noon on Monday, 15 Sept, so that everyone can participate if they want to. The organiser of the experiment is responsible for collecting possible entry fees and registrations.

 

4. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 25 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

http://tinyurl.com/ayycalendar2014

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

 

5. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal:https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

 

9.5.2014

Association newsletter for the week 20/2014

Association Newsletter, Student Union Leave a comment

ASSOCIATION NEWSLETTER FOR THE WEEK 20/2014

This is AYY’s association newsletter for the week 20/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

CONTENT OF THE NEWSLETTER

1. AYY’s advance booking of facilities to begin 

2. Organise a sports experiment during the well-being week of Aalto in the autumn 

3. Submit your events for AYY’s academic year calendar 2014-2015

4. Apply for funding for your event from AFYE by 30 May! 

 

 

1. AYY’S ADVANCE BOOKING OF FACILITIES TO BEGIN

Advance booking of AYY’s facilities rented on a one-time basis will begin for associations today on Friday, 9 May. Reservations are made for the first time through a new reservation system TILA.

TILA can be found at https://tila.ayy.fi/ and the users log on by using Aalto University’s IT username, using the same logging system as when using Into. The easiest way to get started is to read the instructions behind the Help link in the menu bar at the top of the page.

The system is still actively developed during the summer and new features will be added gradually. We kindly ask the users to report any problems or suggestions to tila@ayy.fi.

A few notes at this point:

  1. In advance booking, facilities are reserved under the name of associations. The activation key has been sent to the email address provided by an association (usually this is the mailing list address of the association board) by Friday, 9 May. You can only use the activation key once, so the person who has first logged on to the system may add representation rights to suitable persons in the group in order to make reservations. The subject of the activation message is ”TILA: Activation key for group GROUP NAME”. The reservation right is only activated for the associations which have filled out the association notice and whose information has been updated to the association register this year.
  2. User instructions for the system are only available in Finnish at this point. The English version of the system will be added when it has been completed based on feedback. The Swedish user interface and instructions will be created after the end of the advance booking period. Due to constant development, some of the texts in the Finnish user interface may be in English at this point.

If you have not received your confirmation code for the user group that you represent, please contact Administrative Director at johanna.pietilainen@ayy.fi.

A more detailed schedule of the advance booking:

The reservation period is Mon, 18 Aug 2014-Sun, 11 Jan 2015.

The initial schedule for facility reservations in the system is as follows:

  1. Special status associations, Fri, 9 May-Wed, 14 May 2014. The reservation period ends at 11.59 pm on Wed, 14 May 2014. The booking session will be most likely held in the large meeting room at AYY’s Central Office at Otakaari 11 (2ndfloor) from 3pm onwards on Fri, 16 May
  2. Associations in the 1st register, Sat,17 May-Fri, 23 May 2014. The reservation period ends at 8am on Fri, 23 May. The booking session will be most likely held from 5pm onwards on Mon, 26 May. The location will be announced later.

Please note that as previously, AYY’s internal reservations are permanent but the reservations of special status associations are not. The reservations of special status associations should also be defended at a later booking event. Therefore, in the advance booking session of special status associations, we will clarify the overlapping reservations of special status associations and in the other booking session we will review all the rest of the overlapping reservations.

 

2. ORGANISE A SPORTS EXPERIMENT DURING THE WELL-BEING WEEK OF AALTO IN THE AUTUMN 

In the autumn, AYY and Aalto will organise a well-being week in week 40 (29 Sept-3 Oct 2014). The week consists of lectures, well-being stands on campus and UniSport group exercises. A variety of sports experiments are also provided during the week.

Would you like to organise a sports experiment during the well-being week of Aalto?

Please send us information about your sports experiment with possible registration instructions to tiedottaja@ayy.fi or anssi.panula@kyweb.fi no later than Monday, 8 Sept 2014. After this, the information will be added to voihyvin.ayy.fi site. Information on sports experiments from the previous autumn are available at: http://voihyvin.ayy.fi/?page_id=7

You can organise a sports experiment at any time during the week 40, but the registration should open at 12noon on Monday, 15 Sept, so that everyone can participate if they want to. The organiser of the experiment is responsible for collecting possible entry fees and registrations.

 

3. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 25 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

http://tinyurl.com/ayycalendar2014

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

 

4. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal: https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

25.4.2014

Association newsletter for the week 18/2014

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ASSOCIATION NEWSLETTER FOR THE WEEK 18/2014

This is AYY’s association newsletter for the week 18/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Have a nice May Day!

CONTENT OF THE NEWSLETTER

1. AYY’s operating grants were allocated

2. Tell your opinion about operating grants

3. AYY’s advance booking of facilities to begin soon

4. Submit your events for AYY’s academic year calendar 2014-2015

5. Apply for funding for your event from AFYE by 30 May!

6. Host a checkpoint at Crazy John

 

1. AYY’S OPERATING GRANTS WERE ALLOCATED

AYY Board has made decisions on the operating grants for the year of 2014 at its meetings 18/2014 and 19/2014. The entire list of the allocated grants can be found on AYY’s website at /en/associations/services/grants-for-associations/ayys-operating-grants-2014/ Associations that have applied for the grant will be informed about the decisions. Grants will be processed by next week and they should be in the association accounts within a few weeks.

In 2014, a total of 147 associations applied for the operating grant, of which 19 are special status associations. 33 associations applied for the increased operating grant. The number of applications increased significantly from last year when 132 associations applied for the grant, of which 16 were special status associations. The increase in the number of applications resulted in the reduction of the grant, particularly for some special status associations. This year, EUR 17,150 were allocated for special status associations, EUR 41,975 were allocated for other associations and the increased grants amounted to EUR 2,600. The amount of the grant was reduced for associations which delivered late or incomplete applications.

During the processing of applications, some applications were not processed due to a combination of technical and human errors. Also these applications are now processed.

If your association has applied for the grant but cannot be found among the list of associations that have received the grant, please contact the organisation sector. Your application has been processed if you have received a confirmation to the applicant’s e-mail.

The organisation sector apologises for any inconvenience.

 

2. TELL YOUR OPINION ABOUT AYY’S OPERATING GRANTS

This year, a major project in AYY’s organisation sector is to renew the scoring model for the operating grant applications in 2015. The current model was drafted after the merger of the student unions in 2010. The model has been reformed slightly in 2011 without major changes. Our community, however, is constantly evolving and the current model may not be the best possible option.
More than 200 associations are registered into AYY’s association register and almost all of them are part of the first register and therefore eligible to apply for the operating grant. The associations range from small recreational associations of ten members to associations which represent an entire discipline and have over 500 members.
You can review the current scoring model at /wp-content/uploads/Pisteytysmalli_2012.pdf . The scoring model pays attention to the size of the association, reachability, the number of activities, versatility and effectiveness. It does not evaluate or try to control the activities of associations. Our principle is to let all the flowers bloom.

Now the organisation sector needs opinions on the current model and the need for revising. Please share your opinion through a brief survey: https://lomake.ayy.fi/yhdistykset/ta-palaute2014/ 

 

3. AYY’S ADVANCE BOOKING OF FACILITIES TO BEGIN SOON!

AYY’s facilities rented on a one-time basis will open soon for advance reservations.

The reservation period is Mon, 18 Aug 2014-Sun, 11 Jan 2015. 

The initial schedule for facility reservations in the system is as follows:

1)  Reservation period for AYY’s internal operators will begin during week 16 (more detailed information to be provided through internal communications). The reservation period ends at 11.59pm on Wed, 7 May 2014, 11.59pm.

2)  Special status associations, Fri, 9 May-Wed, 14 May 2014. The reservation period ends at 11.59 pm on Wed, 14 May 2014. The booking session will be most likely held in the large meeting room at AYY’s Central Office at Otakaari 11 (2ndfloor) from 3pm onwards on Fri, 16 May

3)  Associations in the 1st register, Sat,17 May-Fri, 23 May 2014. The reservation period ends at 8am on Fri, 23 May. The booking session will be most likely held from 5pm onwards on Mon, 26 May. The location will be announced later.

Please note that the advance booking system for facilities has changed. Now you need Aalto username and password to log in. In addition, you will also need a separate confirmation code, which will be sent to the official e-mail address provided by the association. If you have not received your code before your reservation period begins, please contact Administrative Director at johanna.pietilainen (at) ayy.fi.)

Detailed schedules will be confirmed and instructions for using the system will be submitted later. However, you should already write down the reservation periods in your calendar!

 

4. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 25 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

http://tinyurl.com/ayycalendar2014

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

 

5. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal:https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

 

6. HOST A CHECK POINT AT CRAZY JOHN!

Crazy John!

Otaniemi’s night will be full of silly foolishness of May Day as Crazy John takes place on 29 April!

As freshmen teams have parted after the starting shot of Yöjäynä, it’s time to find out who is the craziest, funniest and the most creative group of friends in Otaniemi! 4-10 persons per team.

If you want to host a check point at Crazy John it is now possible!

You can register via this link:

https://lomake.ayy.fi/teekkarijaosto/hullu-jussin-rastit-crazy-johns-checkpoints/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

11.4.2014

Association newsletter for the week 16/2014

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ASSOCIATION NEWSLETTER FOR THE WEEK 16/2014

This is AYY’s association newsletter for the week 16/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

 

CONTENT OF THE NEWSLETTER

1. AYY’s advance booking of facilities to begin soon

2. Submit your events for AYY’s academic year calendar 2014-2015

3. Aava has challenged your association to participate in the Akateeminen Wartti!

4. AYY is looking for a tenant for office space in Otaniemi

5. Please remember to respond to the association facility survey

6. Apply for funding for your event from AFYE by 30 May!

7. Have your badges on sale at Academic Quarter!

8. Host a checkpoint at Crazy John

 

1. AYY’S ADVANCE BOOKING OF FACILITIES TO BEGIN SOON!

AYY’s facilities rented on a one-time basis will open soon for advance reservations.

The reservation period is Mon, 18 Aug 2014-Sun, 11 Jan 2015. 

The initial schedule for facility reservations in the system is as follows:

1)  Reservation period for AYY’s internal operators will begin during week 16 (more detailed information to be provided through internal communications). The reservation period ends at 11.59pm on Wed, 7 May 2014, 11.59pm.

2)  Special status associations, Fri, 9 May-Wed, 14 May 2014. The reservation period ends at 11.59 pm on Wed, 14 May 2014.

The booking session will be most likely held in the large meeting room at AYY’s Central Office at Otakaari 11 (2nd floor) from 3pm onwards on Fri, 16 May

3)  Associations in the 1st register, Sat,17 May-Fri, 23 May 2014. The reservation period ends at 8am on Fri, 23 May. The booking session will be most likely held from 5pm onwards on Mon, 26 May. The location will be announced later.

Please note that the advance booking system for facilities has changed. Now you need Aalto username and password to log in. In addition, you will also need a separate confirmation code, which will be sent to the official e-mail address provided by the association. If you have not received your code before your reservation period begins, please contact Administrative Director at johanna.pietilainen (at) ayy.fi.)

Detailed schedules will be confirmed and instructions for using the system will be submitted later. However, you should already write down the reservation periods in your calendar!

 

2. SUBMIT YOUR EVENTS FOR AYY’S ACADEMIC YEAR CALENDAR 2014-2015

Associations and actors within AYY have the opportunity to submit important event dates for the student union’s academic year calendar. Events can be submitted through the google docs file linked below until Sunday, 25 May 2014. Please add your events under the correct month in chronological order. Please enter the text you want in the calendar ”Event name/Text” field (yellow background). Please note that one line can hold up the maximum of 25 characters of text, including spaces. When writing the text, please consider how many lines from  your own calendar you wish to be ”wasted”. The calendar is trilingual so please take this into account when planning the text.

If there are several events marked on the same date, the event that concerns most of the students will end up in the calendar. The file is editable until the provided deadline 25 May 2014, until which you can make changes to your events. Please fill out the columns carefully, and check and double check that the information is correct. Please also remember to include information on who is organising the event.

http://tinyurl.com/ayycalendar2014

Questions and comments to AYY’s Communications Officer Henna Lahti (henna.lahti@ayy.fi or 050 520 9440).

 

3. AAVA HAS CHALLENGED YOUR ASSOCIATION TO PARTICIPATE IN THE AKATEEMINEN WARTTI!

Community Committee of Aalto organizes the event at Alvari Square in Otaniemi on 22 Apr 2014!

Academic Quarter is the higher education students’ laid-back and action-packed relay race, where teams will try to proceed as far as possible in 15 minutes. The winner of the competition is a team that runs the furthest. However, in the spirit of the event, we also reward the best team spirit and the best look. You can gather your own team from among your group of friends in your own guild, subject organization, polytechnic or university.

The race includes 7 legs. The runner of the last leg possibly runs until the 15 minutes are up. All teams do not necessarily have time to use all the seven legs, so depending on your speed, you can have 5-7 runners in your team.

More info: http://wartti.wappu.fi/

Facebook: https://www.facebook.com/events/635313819856253/

 

4. AYY IS LOOKING FOR A TENANT FOR OFFICE SPACE IN OTANIEMI

Aalto University Student Union offers for rent office space at the address Jämeräntaival 4 in Otaniemi. Office space is located in connection with Servin Mökki. Entrance to facilities is separate from the entrance to Servin Mökki facilities rented on a one-time basis. The facilities are not connected other than through the emergency exit.

The facilities are divided into three different sized office spaces and a shared meeting room. It is also possible to use the meeting room as office space if necessary and if the tenant so wishes.

In addition to office and meeting facilities, there are two toilets and a lobby/waiting area.
Facilities are available in the following sizes (approximate sizes)

  • Meeting room/office space: 31.5m2
  • Office space 1: 20.5m2
  • Office space 2: 14m2
  • Office space 3: 7m2

Facilities are suitable for several smaller operators or one larger tenant. Tenants may choose to rent only one or all of the office spaces. In case of several tenants, the tenants agree on the shared use of the meeting room. Tenants will share toilets and kitchen area.

Facilities are released from current tenants on 31 June.

Rental amounts are negotiable.

If you are interested in the facilities, please contact the Student Union’s Secretary General Janne Koskenniemi (janne.koskenniemi@ayy.fi , 0505209415) or the Student Union’s Property Manager Esa Markkanen (esa.markkanen@ayy.fi , 050 342 8393).

 

5.  PLEASE REMEMBER TO RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

6. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal: https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

 

7. HAVE YOUR BADGES ON SALE AT ACADEMIC QUARTER!

Are you interested in having your badges on sale at Academic Quarter?

Fill out your information here and we will sell your badges for you:

https://lomake.ayy.fi/teekkarijaosto/merkkimyynti-badge-sales/

Teekkari Section will sell your badges and put the equivalent amount of money in your account and return the unsold badges.

Bagdes must be delivered to Teekkari Section before the Academic Quarter. We will announce the time and place for those who wish to be involved.

If you have any questions, please contact Teekkari Culture Directors: Jyri Yli-Villamo and Noora Vänttinen (firstname.surname@ayy.fi).

 

8. HOST A CHECK POINT AT CRAZY JOHN!

Crazy John!

Otaniemi’s night will be full of silly foolishness of May Day as Crazy John takes place on 29 April!

As freshmen teams have parted after the starting shot of Yöjäynä, it’s time to find out who is the craziest, funniest and the most creative group of friends in Otaniemi! 4-10 persons per team.

If you want to host a check point at Crazy John it is now possible!

You can register via this link:

https://lomake.ayy.fi/teekkarijaosto/hullu-jussin-rastit-crazy-johns-checkpoints/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

 

4.4.2014

Association newsletter for the week 15/2014

Association Newsletter, Student Union Leave a comment

ASSOCIATION NEWSLETTER FOR THE WEEK 15/2014

This is AYY’s association newsletter for the week 15/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

Practices related to AYY’s newsletters have been reviewed. From now on, you can send news for either newsletter directly to the address tiedotteet@ayy.fi. Communications specialist and communications officer will separate news to the suitable newsletter.

CONTENT OF THE NEWSLETTER

1. Review on the practices of weekly and association newsletters 

2.  Please remember to respond to the association facility survey

3. Apply for funding for your event from AFYE by 30 May!

4. Have your badges on sale at Academic Quarter!

5. Host a checkpoint at Crazy John

 

 

1. REVIEW ON THE PRACTICES OF WEEKLY AND ASSOCIATION NEWSLETTERS

AYY publishes weekly and association newsletters every week. The purpose of the newsletters is to distribute information to the community about the activities of AYY and its associations and partners.

About 10 pieces of news are published weekly in the weekly newsletter. News cover topics that are relevant to the student union members. These include, among other things, news concerning the student card, student financial aid and other social affairs, the university’s releases that affect the student’s everyday life (e-mail service breaks, printing services, renovation of essential facilities, etc.) and interesting current events about the community. Information concerns as many AYY members as possible. Sports releases are also published in the weekly newsletter.

The association newsletter includes news that are relevant to associations. The recipients are associations, not individual members. Association news can include, for example, AYY’s training or grant advertisements, recruitment for working bees or the releases of associations to one another (e.g. releases about reserving tickets as an association). From now on, all texts for the association and weekly newsletters should be submitted to tiedotteet@ayy.fi. The communications specialist and communications officer will divide texts to the right newsletter in accordance with the above-mentioned description.

NB! The deadline for the association newsletter is 10am on Wednesday (published on Friday) and the deadline for the weekly newsletter is 10am on Thursday (published on the following Monday). The delay between the deadline and publicaton is due to the fact that all texts are translated into Swedish and English. Please take translating into account in your text: If the event is held in Finnish, please specify it by saying that ”The language of the seminar is Finnish” or ”Participation requires Finnish skills”.

If you have any feedback/comments/development ideas in terms of AYY’s newsletters, you can send them to tiedotteet@ayy.fi. Communications Specialist Kati Penttinen and Communications Officer Henna Lahti are glad to receive any ideas.

 

2. PLEASE REMEMBER TO RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

3. APPLY FOR FUNDING FOR YOUR EVENT FROM AFYE BY 30 MAY!

Aalto First Year Experience (AFYE) invites student organisations to join us in creating an unforgettable first year to new Aalto students. AFYE offers funding to organise events targeted at new students during the coming academic year.

Read more about the funding application and the terms for the possible event at our AFYE-website in the Into-portal: https://into.aalto.fi/display/enafye/Apply+for+funding+to+organize+an+AFYE+event

DL for funding applications: 30 May

Funding decisions: 13 June

If you need more information, please send an email to afye@aalto.fi.

You are welcome to notify us also if you are already arranging an event to which new students from different fields would be welcome. We would be happy to include the event in our online calendar.

 

4. HAVE YOUR BADGES ON SALE AT ACADEMIC QUARTER!

Are you interested in having your badges on sale at Academic Quarter?

Fill out your information here and we will sell your badges for you:

https://lomake.ayy.fi/teekkarijaosto/merkkimyynti-badge-sales/

Teekkari Section will sell your badges and put the equivalent amount of money in your account and return the unsold badges.

Bagdes must be delivered to Teekkari Section before the Academic Quarter. We will announce the time and place for those who wish to be involved.

If you have any questions, please contact Teekkari Culture Directors: Jyri Yli-Villamo and Noora Vänttinen (firstname.surname@ayy.fi)

 

5. HOST A CHECK POINT AT CRAZY JOHN!

Crazy John!

Otaniemi’s night will be full of silly foolishness of May Day as Crazy John takes place on 29 April!

As freshmen teams have parted after the starting shot of Yöjäynä, it’s time to find out who is the craziest, funniest and the most creative group of friends in Otaniemi! 4-10 persons per team.

If you want to host a check point at Crazy John it is now possible!

You can register via this link:

https://lomake.ayy.fi/teekkarijaosto/hullu-jussin-rastit-crazy-johns-checkpoints/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

28.3.2014

Association newsletter for the week 14/2014

Association Newsletter, Student Union Leave a comment

ASSOCIATION NEWSLETTER FOR THE WEEK 14/2014

This is AYY’s association newsletter for the week 14/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

You only have a few days left to submit the operating grant applications! The form will close at 11.59pm on Monday, 31 March. If you have any problems or if you do not have all the necessary papers, please contact the organisation specialist(jarjestoasiat@ayy.fi) immediately! We can agree on matters in advance, late or incomplete applications without a notice will lead to a reduced grant.

 CONTENT OF THE NEWSLETTER

1. The submitting of association notices and the application period for the operating grant to end on Monday, 31 March

2. Respond to the association facility survey

3. Earn money for your association by selling tickets to ice hockey game

 

1. THE SUBMITTING OF ASSOCIATION NOTICES AND THE APPLICATION PERIOD FOR THE OPERATING GRANT TO END ON MONDAY, 31 MARCH

The submitting of AYY’s association notices and the application period for the operating grant will end within a week on Monday, 31 March at 11.59pm. The application form can be found at:

https://lomake.ayy.fi/yhdistykset/ayyn-toiminta-avustushakemus-2014/. If you have any problems with the form or the application process, if the financial statement of your association is not completed in a timely manner, for example, please contact the organisation specialist (jarjestoasiat@ayy.fi, kati.penttinen@ayy.fi or 050 520 9442). Late applications or unexplained incomplete applications will result in a significant reduction of the allocated amount.

All associations approved in the first list of AYY’s association register may apply for the operating grant. All associations in the list, however, must fill out the association notice. If the association notice is not submitted in two consecutive years, the association may be removed from AYY’s association register.

Please fill out the application carefully and reserve enough time to do it. Further information on the allocated grants is available at /apurahat-yhdistyksille/, which includes the scoring model used for the allocation of the operating grants and the grant amounts allocated in the previous years.

Please remember that the prerequisite for the operating grant is the association profile at AYY.fi, and the associations are responsible for updating their profiles. If you have lost your user name or otherwise need help with updating your profile, you can send e-mail to jarjestoasiat@ayy.fi.

 

2. RESPOND TO THE ASSOCIATION FACILITY SURVEY

Numerous different associations operate within AYY. Some of these associations use association facilities and the rest would like to have one. Or at least that is what we think in AYY.

However, because belief is not knowledge, we are now reviewing the facility needs and wishes of associations, as well as the use of current facilities. Through the survey, we hope to receive diverse information so that we can take different perspectives into account when considering the use of facilities in the future. We hope to receive answers both from those associations which already use association facilities and those which would like to have one!

Please respond to the survey on behalf of your association at http://lomake.ayy.fi/hallinto/yhdistysten-tilatoiveiden-kartoittaminen

You can respond until Monday, 21 Apr 2014.

Further information: Administrative Director Johanna Pietiläinen (johanna.pietilainen@ayy.fi, 050 520 9434)

 

3. EARN MONEY FOR YOUR ASSOCIATION BY SELLING TICKETS TO ICE HOCKEY GAME

Finnish Ice Hockey Association offers student organisations the opportunity to earn money by selling student campaign tickets to Euro Hockey Tour Finland-Russia game played at Hartwall Arena on 1 May. May Day is traditionally the students’ festive period. Now you have the opportunity to end your May Day in a sporty and entertaining atmosphere at the last home match of Leijonat before the World Championships in the spring.

Now you have the opportunity to buy tickets at the price of €15/pc (normal price of category C tickets purchased from Lippupiste cost €23.50 (€20 + Lippupiste fee €3.5). Tickets can be sold at the price of €20/pc, for example, when associations make profit and students still get their tickets at lower prices. There are a total of 100 tickets that can be sold at this reduced price. A single organisation can request less tickets or all of them. You do not have to buy tickets in advance: you only pay for the sold ones and you can return unsold tickets. In addition, we offer 50 Leijonat overall badges to speed up your sales.

If you are interested, please contact Event Coordinator Petteri Hietanen (petteri.hietanen@finhockey.fi, tel. 040 596 9660) as soon as possible. Tickets and overall badges are delivered to a provided address. You can sell tickets until 15 Apr, after which you pay for the sold tickets and unsold tickets will be returned to the general sale.

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address tiedotteet@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).