This is AYY’s association newsletter 10/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Operating grant application period and the submitting of association notices to begin on 1 March
2. Participate in the contest and win Rantasauna and the hot tub for your association’s use!  
3. Work available for an association in connection with the housing carnival event on 20 Mar!
4. Do you need karaoke equipment for your party?
5. Present your association on the radio!

1. OPERATING GRANT APPLICATION PERIOD AND THE SUBMITTING OF ASSOCIATION NOTICES TO BEGIN ON 1 MARCH

The submitting of AYY’s annual association notices and the application period for the operating grant will begin in a few days at midnight on Sunday, 1 March and end on Tuesday, 31 March at the turn of the month. All associations approved in the first list of AYY’s association register may apply for the operating grant. All associations operating within AYY, however, must fill in the association notice. If the association notice is not submitted in two consecutive years, the association may be removed from AYY’s association register.  If you are uncertain whether your association belongs to the first or the second list, please contact the organisation specialist (jarjestoasiat@ayy.fi).

Associations submit the association notice and apply for the operating grant by using a brand new database Tahlo (operating grant application form). The system is available at http://tahlo.ayy.fi. More specific instructions for the operating grant applications and the submitting of association notices (e.g. The list of required documents) is available here.

Please fill in all the information carefully. When you use the system for the first time, you need to fill in plenty of information, so please reserve enough time and be on time! The next time will be easier as the information will be copied from previous years. You may update information until the forms close at 11.59pm on 31 Mar, so you do not have to remember everything at once. Please remember to save any changes!

If you encounter any problems, typos or other errors in the system, please contact jarjestoasiat@ayy.fi. We try to be alert if the system crashes, for example, but if you report any problems, we can react faster.

Please remember that the precondition for the payment of the operating grant is that the association has the association profile on AYY’s website at least in one domestic languages (Finnish or Swedish) and in English. Further information is available here.

The operating grants and association notices are processed as quickly as possible. This year, however, their allocation and payment may occur later in May due to the parliamentary elections and the capping of Manta statue.

Please note! In 2015, increased operating grants are not allocated at all. You can apply for funding from TTE-Fund for all projects outside continuous operations and for new spectacular ideas (tter.fi).

If you need further information, please send e-mail to jarjestoasiat@ayy.fi. At the same address, you get further information and help with the association notice and the applications. You can also get in touch by telephone at 050 520 9442. The best time to reach the organisation specialist by telephone is on weekdays between 10am and 2pm.

2. PARTICIPATE IN THE CONTEST AND WIN RANTASAUNA AND THE HOT TUB FOR YOUR ASSOCIATION’S USE!  

The housing carnival is organised at Alvari Aukio Square at 12noon-4pm on Friday, 20 Mar. The purpose of the event is to build a student housing village in four hours. The event spreads information about the importance of student housing construction grants before the elections. The message is particularly current now as there have been suggestions to decrease the grants. At worst, this may be realised in the students’ rents as increases of even EUR 50-100 when constructing new housing.

In the housing carnival, associations compete to build student housing. The jury, which consists of the parliamentary election candidates, among others, will evaluate the buildings. The winning association is rewarded with one free reservation for Rantasauna and the hot tub. The building style is completely up to you, you can make an apartment from tarps, tent fabric, leca blocks or red bricks. The most important aspects are style and attitude. AYY has provided construction equipment which you can use. You can also use your own equipment and the first 10 construction groups receive compensation for expenses up to EUR 100 per association.

Please sign up at http://lomake.ayy.fi/edustajisto/kamppakarkelot/

Further information: AYY’s Vice President Heikki Koponen, heikki.koponen@ayy.fi, tel. 050 517 2674

3. WORK AVAILABLE FOR AN ASSOCIATION IN CONNECTION WITH THE HOUSING CARNIVAL EVENT ON 20 MAR!

As part of the parliamentary election campaign, AYY organises a housing carnival event in Otaniemi at 12noon-4pm on Friday, 20 Mar. We offer a paid job for one association to implement the event. The purpose of the team is to distribute food (requires about 3-4 people) and be in charge of the final cleaning. The fee is EUR 300 and we only recruite one group. For further information and registration, please contact AYY’s producer: siiri.kihlstrom@ayy.fi

4. DO YOU NEED KARAOKE EQUIPMENT FOR YOUR PARTY?

OtaKaLa offers the opportunity to lend excellent karaoke and PA equipment at a low price. The package is build depending on your needs.

OtaKaLa has the perfect equipment for karaoke or film nights, parties, etc. The equipment is located in Otaniemi warehouse at the addressOtakaari 18 (Ossin linna). Please agree on the loan well in advance in order to receive the equipment.

Please contact OtaKaLa Board at otakala-h(at)list.ayy.fi or Sampo Vartiala: sampo.vartiala(at)aalto.fi.

Further information on the equipment is available on the association’s website: http://otakala.ayy.fi/

5.  PRESENT YOUR ASSOCIATION ON THE RADIO!

Radiodiodi is the common radio station of Aalto University students. This year, we have broadcasts on 20-30 Apr. The year 2015 is the fourth year of operations in the current form.

Many associations and association members have noticed that it is difficult to have young and new persons to join the associations. One of the reasons is that they have not heard about anything interesting. Radiodiodi offers the associations the opportunity to tell about their association and other interesting things. Usually, the programmes where associations have made their own thing with their own style have not been very popular.

If you do not have any ideas on what kind of programme you could make, Radiodiodi can help you to create ideas. Radiodiodi also gives advise on how to act in the studio and provides support in the studio for the technical aspects of the programme. The info and sauna evening is organised at Ossinlinna at 6pm on 13 Mar, where we tell you about the making of a radio programme. We also provide snacks.

Are you interested? Further information: Chief Editor Jere Kaiku, paatoimittaja@radiodiodi.fi

radiodiodi.fi, facebook.com/radiodiodi

  

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 9/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Operating grant application period and the submitting of association notices to begin on 1 March
2. Update AYY’s association profile!
3. Present your association on the radio!
4. Main administrator notifications for Otax

1. OPERATING GRANT APPLICATION PERIOD AND THE SUBMITTING OF ASSOCIATION NOTICES TO BEGIN ON 1 MARCH

The annual submitting of AYY’s association notices and the application period for the operating grant will begin after about one week on Sunday, 1 March at midnight and end on Tuesday, 31 March at the turn of the month. Each association in AYY’s register must submit the association notice. If the association notice is not submitted, the association may be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant and the application is regarded as the association notice. If you are uncertain whether your association is in the first or second list, please contact the organisation specialist.

In 2015, there are two new twists when you apply for the operating grant: the new scoring model (available here) and the new association database. The association database not only facilitates the processing of applications but also helps the association activities. From now on, you do not have to fill in all the unchanging information every year, but they are copied from the previous years. At the first time, however, all information must be filled in as each association creates their own username. It is therefore very important that all associations fill in their information into the system, regardless of whether or not they apply for the operating grant.

The database is currently being tested at AYY’s office and everything looks good. The new system will inevitably bring some problems along the way, so you should reserve enough time for filling in the application and notices. If you already know that your association will be late, please inform the organisation specialist (jarjestoasiat@ayy.fi). If you request for additional time in advance, we may grant it to you. Late or incomplete applications will not be processed.

More specific instructions for using the database and how to register are published next week when the system is ready for use.

The operating grants and association notices are processed as quickly as possible. This year, however, their allocation and payment may occur later in May due to the parliamentary elections and the capping of Manta statue.

Please note! In 2015, increased operating grants are not allocated at all. You can apply for funding from TTE-Fund for all projects outside continuous operations and for new spectacular ideas (tter.fi).

If you need further information, please send e-mail to jarjestoasiat@ayy.fi. At the same address, you get further information and help with the association notice and the applications. You can also get in touch by telephone at 050 520 9442. The best time to reach the organisation specialist by telephone is on weekdays between 10am and 2pm.

2. UPDATE AYY’S ASSOCIATION PROFILE, ALSO THE LANGUAGE VERSIONS!

During this operating grant application round, the requirements for association profiles on ayy.fi site will change. The operating grant is not paid if the association profile is not in order.

The profile must be available at least in one of the domestic languages (Finnish or Swedish) and in English. It is essential that the profiles of all associations are available in all three language versions. You do not have to translate the profile into all three languages, two out of three is enough. The profile may be in Finnish on the Finnish site (ayy.fi) and in English on the English and Swedish sites. You can write translations in ”Translations” section in ”Language” bar on the upper right corner of the profile edit site. More specific instructions are available here (only in Finnish).

Each association is responsible for updating and translating their own profile. If you do not have anyone in your association who speaks either Finnish or Swedish, please contact the Organisation Specialist.

You can edit the profile by logging on to the site at /wp-admin. The username to the site is mainly the abbreviation used by the association itself. If you have forgotten your password, you can reset it on the log-in site. Usernames are mainly connected with the e-mal list of the association board, so the confirmation email should be delivered there.

3. PRESENT YOUR ASSOCIATION ON THE RADIO!

Radiodiodi is the common radio station of Aalto University students. This year, we have broadcasts on 20-30 Apr. The year 2015 is the fourth year of operations in the current form.

Many associations and association members have noticed that it is difficult to have young and new persons to join the associations. One of the reasons is that they have not heard about anything interesting. Radiodiodi offers the associations the opportunity to tell about their association and other interesting things. Usually, the programmes where associations have made their own thing with their own style have not been very popular.

If you do not have any ideas on what kind of programme you could make, Radiodiodi can help you to create ideas. Radiodiodi also gives advise on how to act in the studio and provides support in the studio for the technical aspects of the programme. The info and sauna evening is organised at Ossinlinna at 6pm on 13 Mar, where we tell you about the making of a radio programme. We also provide snacks.

Are you interested? Further information: Chief Editor Jere Kaiku, paatoimittaja@radiodiodi.fi

radiodiodi.fi, facebook.fi/radiodiodi

3. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX

Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed. This concerns associations which have websites or usernames for AYY’s web hotel service Otax.

The administrator notification has been renewed and is more extensive than previously. At the same time, the notifier needs to check the running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.

You can fill in the notification at https://lomake.ayy.fi/it/yllapitajailmoitus/

Further information on Otax services is available at /yhdistykset/palvelut/it-palvelut/www-palvelut-otaxilla/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 7/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER 
1. Operating grant application period and the submitting of association notices to begin on 1 March
2. Main administrator notifications for Otax

1. OPERATING GRANT APPLICATION PERIOD AND THE SUBMITTING OF ASSOCIATION NOTICES TO BEGIN ON 1 MARCH

The annual submitting of AYY’s association notices and the application period for the operating grant will begin after one month on Sunday, 1 March and end on Tuesday, 31 March. Each association in AYY’s register must submit the association notice. If the association notice is not submitted, the association may be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant and the application is regarded as the association notice. If you are uncertain whether your association is in the first or second list, please contact the organisation specialist. In 2015, there are two new twists when you apply for the operating grant: the new scoring model (available here) and the new association database. The association database not only facilitates the processing of applications but also helps the association activities. From now on, you do not have to fill in all the unchanging information every year, but they are copied from the previous years. At the first time, however, all information must be filled in as each association creates their own username. It is therefore very important that all associations fill in their information into the system, regardless of whether or not they apply for the operating grant.

The database is currently being tested at AYY’s office and everything looks good. The new system will inevitably bring some problems along the way, so you should reserve enough time for filling in the application and notices. If you already know that your association will be late, please inform the organisation specialist (jarjestoasiat@ayy.fi). If you request for additional time in advance, we may grant it to you. Late or incomplete applications will not be processed.

The operating grants and association notices are processed as quickly as possible and granted in April-May.

You should also remember that the precondition for the operating grant is to have the association profile on AYY.fi. Associations are responsible for the updating of the profile. Instructions for the updating are available here (only in Finnish). If you have any problems, please e-mail to jarjestoasiat@ayy.fi. At the same address, you get further information and help with the association notice and the applications. You can also get in touch by telephone at 050 520 9442. The best time to reach the organisation specialist by telephone is on weekdays between 10am and 2pm.

Please note! In 2015, increased operating grants are not allocated at all. You can apply for funding from TTE-Fund for all projects outside continuous operations and for new mind-blowing ideas (Further information: tter.ayy.fi).

2. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX

Concerning associations which have websites or usernames for AYY’s web hotel service Otax.

Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed.

The administrator notification has been renewed and is more extensive than previously. At the same time, the notifier needs to check the running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.

You can fill in the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en

Further information on Otax services is available at /en/associations/services/it-services/website-services-on-otax/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).

This is AYY’s association newsletter 6/2015. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset

CONTENT OF THE NEWSLETTER
1. Operating grant application period and the submitting of association notices to begin on 1 March
2. Main administrator notifications for Otax

1. OPERATING GRANT APPLICATION PERIOD AND THE SUBMITTING OF ASSOCIATION NOTICES TO BEGIN ON 1 MARCH

The annual submitting of AYY’s association notices and the application period for the operating grant will begin after one month on Sunday, 1 March and end on Tuesday, 31 March. Each association in AYY’s register must submit the association notice. If the association notice is not submitted, the association may be removed from AYY’s association register. All associations approved in the first list of AYY’s association register may apply for the operating grant and the application is regarded as the association notice. If you are uncertain whether your association is in the first or second list, please contact the organisation specialist. In 2015, there are two new twists when you apply for the operating grant: the new scoring model (available here) and the new association database. The association database not only facilitates the processing of applications but also helps the association activities. From now on, you do not have to fill in all the unchanging information every year, but they are copied from the previous years. At the first time, however, all information must be filled in as each association creates their own username. It is therefore very important that all associations fill in their information into the system, regardless of whether or not they apply for the operating grant.

The database is currently being tested at AYY’s office and everything looks good. The new system will inevitably bring some problems along the way, so you should reserve enough time for filling in the application and notices. If you already know that your association will be late, please inform the organisation specialist (jarjestoasiat@ayy.fi). If you request for additional time in advance, we may grant it to you. Late or incomplete applications will not be processed.

The operating grants and association notices are processed as quickly as possible and granted in April-May.

You should also remember that the precondition for the operating grant is to have the association profile on AYY.fi. Associations are responsible for the updating of the profile. Instructions for the updating are available here (only in Finnish). If you have any problems, please e-mail to jarjestoasiat@ayy.fi. At the same address, you get further information and help with the association notice and the applications. You can also get in touch by telephone at 050 520 9442. The best time to reach the organisation specialist by telephone is on weekdays between 10am and 2pm.

2. MAIN ADMINISTRATOR NOTIFICATIONS FOR OTAX

Concerning associations which have websites or usernames for AYY’s web hotel service Otax.

Main administrator notifications for Otax must be made by 29 March. For those accounts which do not provide the notification, the username will be locked on 1 Apr and the site will be closed.

The administrator notification has been renewed and is more extensive than previously. At the same time, the notifier needs to check the running applications, users with access to the username, etc. Detailed instructions can be found in the notification form. Please reserve enough time for filling in the notification and for checking the site.

You can fill in the notification at https://lomake.ayy.fi/it/otax-admin-report/?lang=en

Further information on Otax services is available at /en/associations/services/it-services/website-services-on-otax/

 

WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?

Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).