This is AYY’s association newsletter for the week 42/2014. If you want to receive AYY’s association newsletter to your e-mail, please subscribe at http://list.ayy.fi/mailman/listinfo/yhdistykset
CONTENT OF THE NEWSLETTER
1. Club rooms and storage facilities open for applications, DL 17 Oct
2. Campus carnival 28-29 Oct
3. Reminders for the use of facilities rented on a one-time basis and the TILA system
4. Nominate honorary Teekkari H.C. titles and user permissions for the teekkari cap
5. Would you like to organise your events more ecologically? Check out NEAT EVENT! guide
1. CLUB ROOMS AND STORAGE FACILITIES OPEN FOR APPLICATIONS, DL FOR APPLICATIONS, 17 OCT
The allocation practices for facilities rented permanently for associations have been updated during the first half of 2014. In the future, vacant facilities will be announced in the association newsletter, after which associations can apply for facilities. Facilities are allocated by using the scoring model for facilities rented for associations.
Now the first vacant facilities are open for applications. Both club rooms and storage facilities are applied through an electronic application form:
Storage facilities: https://lomake.ayy.fi/hallinto/storage-facilities-application-form/
Club rooms: https://lomake.ayy.fi/hallinto/application-form-for-club-room/
Vacant facilities and their floor areas are available for review when filling in the application form.
The application schedule is as follows:
The application form is open on 12noon on Fri, 19 Sept – 12noon on Fri, 17 Oct.
AYY’s facility committee will address the received applications in week 43. AYY Board will decide on the allocation of facilities for associations based on the proposal of the facility committee in week 44. Contracts for facilities will be made from 1 Nov 2014 onwards. Rental agreements are valid until further notice, unless otherwise agreed.
NB! Only the applications received through the above-mentioneed forms are taken into account. Previously sent facility inquiry emails or late applications will not be considered.
Further information: Johanna Pietiläinen, firstname.surname (a) ayy.fi, 050 520 9434
2. CAMPUS CARNIVAL 28-29 OCT
This year, the campus carnival of AYY and Aava will be organised in Töölö on Tue, 28 Oct and in Otaniemi on Wed, 29 Oct. In the campus carnival, you can present your association activities to new students, sell overall badges and make new acquaintances. Your association can participate in one or several days.
During the day, display stands are open between 10am-2pm. You are provided with a table and a chair but you must bring other material by yourself. Registration is now open at
https://lomake.ayy.fi/aava/kampuskarkelot-28-29-10-2014/.
Further inquiries to Aava (aava@list.ayy.fi).
If you want, you can also organise an evening event in your own facilities where you can invite new members to get to know your activities. The purpose is not to arrange ”checkpoints” like in Otasuunnistus orienteering but activities which are typical to your association and which can be easily presented to all who are interested. Please mention your possible event idea in the registration form and we will add it to the event schedule.
Campus carnival schedule:
Tue, 28 Oct, 10am-2pm, the 1st carnival day in Töölö
Wed, 29 Oct, 10am-2pm, the 2nd carnival day in Otaniemi
3. REMINDERS FOR THE USE OF FACILITIES RENTED ON A ONE-TIME BASIS AND THE TILA SYSTEM
In early autumn, there has been some confusion related to facility reservations. Here are a few reminders related to the reservation and use of facilities:
- If you make a reservation for your association, please do it in TILA system (tila.ayy.fi) always with the name of the group in question, not with your own name. You can use the username received by your association or guild, for example.
- If a person has already made a reservation with one’s name, the bill is also addressed to him/her. Changing the billing information means additional work for the service point, which may be separately billed in the future.
- Always remember to cancel your reservation if you do not use it, even if the reservation is free of charge. We receive surprisingly many facility inquiries at the last minute, therefore, please release the facilities for others to use if you do not need them.
- In the future, you can no longer make sauna reservations for the current week. We aim at minimising unnecessary heating, and the maintenance company is informed about upcoming heatings once a week.
- Please return the key after your reservation on the following day by 12noon to Otaniemi Service Point! A locked return box for keys will appear soon at the entrance of the central office, which will make it easier to return the keys.
Further information: Administrative Director Johanna Pietiläinen, firstname.surname (a) ayy.fi, 050 520 9434
4. NOMINATE HONORARY TEEKKARI H.C. TITLES AND USER PERMISSIONS FOR THE TEEKKARI CAP
Now you have the opportunity to nominate honorary Teekkari H.C. titles and user permissions for the teekkari cap for persons who have worked long-term and successfully in favour of students. Acknowledgments will be awarded at Teekkari tradition celebration on 7 Nov. Both are traditions from TKY’s era and today they are acknowledgments arranged by Guild of the Round Tower (PTK) and Teekkari Section.
Nominations can be made by associations or private persons.
More detailed descriptions on the acknowledgments and the recipients are available at http://ptk.ayy.fi/vastuut/
DL for nominations is 11.59pm on 20 Oct 2014. You can submit nominations via the electronic form: https://lomake.ayy.fi/ptk/ehdota-kunnianosoituksia/
5. WOULD YOU LIKE TO ORGANISE YOUR EVENTS MORE ECOLOGICALLY? CHECK OUT ”NEAT EVENT” GUIDE
AYY’s central office has received a pile of ”NEAT EVENT! An enviromental guide for event organizers” booklets. The guide includes excellent tips for organising events so that the load on the environment is as small as possible, without compromising the success of the event or effort caused for organisers. The guide covers transport, catering, waste disposal, and the use of materials. The guide is available at AYY’s Otaniemi Service Point and the guide has also been delivered to the association mailboxes. Get your own copy!
WOULD YOU LIKE TO INCLUDE YOUR OWN NEWS IN THIS NEWSLETTER?
Please send a brief text by Wednesday, 10am, to the address jarjestoasiat@ayy.fi. The news will be translated so you can submit your text in one language. The content of the newsletter is ultimately edited by AYY’s Organisation and Communications Specialist Kati Penttinen (jarjestoasiat@ayy.fi, tel: 050 520 9442).